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Office Administration Specialist
2 months ago
Key Responsibilities
- Facilitate daily office operations and administrative tasks, including procurement of office materials, processing invoices for payment, and maintaining organized filing and tracking systems.
- Provide administrative assistance to various operational departments (such as Private Events and Food & Beverage) with billing processes and general reporting. Ensure invoices and expense statements are coded for approval and manage monthly accrual submissions.
- Assist in the recruitment process for hourly positions and coordinate interview schedules.
- Oversee compliance with government regulations related to I-9 and E-Verify for hiring leaders and new employees.
- Maintain accurate employee time records to guarantee timely and appropriate compensation.
- Monitor personnel-related matters including attendance, performance evaluations, and benefit disbursements.
- Ensure all employee documentation and personnel transactions adhere to company policies.
- Support the development and execution of employee engagement, retention, and recognition initiatives.
- Assist in managing the venue's training programs by tracking and ensuring completion of necessary training and certifications.
- Monitor routine maintenance requirements for equipment and ensure building inspections are conducted as needed.
- Conduct regular internal audits related to building, health, and safety to ensure compliance. Collaborate with venue leadership and external auditors during on-site visits.
- Maintain an organized office environment, including supplies and equipment.
- Direct employee inquiries appropriately to venue and company leadership.
- Perform additional duties as assigned.
Qualifications
Education
- High school diploma or equivalent is required.
Experience
- A minimum of 2 years of relevant experience is required.
Knowledge, Skills, and Abilities
- Strong interpersonal, written, and verbal communication skills.
- Exceptional attention to detail and a commitment to delivering high-quality work.
- Proficient in Microsoft Office and capable of learning new systems quickly.
