Financial Operations Manager

2 days ago


Chicago, Illinois, United States The University of Chicago Full time
Job Summary

The University of Chicago is seeking a highly skilled Financial Manager to join its Becker Friedman Institute for Economics. This is a key role that will provide high-level analytical and financial support to the senior leadership team, including all departments within the Institute.

The successful candidate will be responsible for planning and implementing the Institute's financial strategy, demonstrating superior organizational and financial management skills, including escalating and resolving issues. They will also develop a common set of metrics and methodologies for evaluating University and unit-specific financial performance by managing and integrating unit-specific financial data analytics and reporting.

This role is essential for improving compliance and enhancing internal controls in accordance with US GAAP, University audits, and other agencies' policies and procedures.

Responsibilities
  • Provides direct supervision and mentorship to the Finance Associate(s) and Finance Coordinator(s).
  • Assists the Deputy Executive Director to develop and implement metrics and methodologies toolkits for evaluating financial performance for both the unit overall and specific assigned departments.
  • Assists the Deputy Executive Director in the annual budget process such as preparing departmental budget packets and inputting budgets into budgeting system.
  • Helps to develop and maintain a financial administration manual for staff with relevant University policies and procedures.
  • Analyzes, reviews, and tracks comprehensive financial activities for the Becker Friedman Institute, primarily in the areas of finance, auditing, budgeting, and forecasting, purchasing, and other operational-related financial activities.
  • Leads the development and coordination of financial planning and reporting, including the creation of multi-year financial models to support decision-making within the unit's leadership.
  • Oversees the review, approval, and reporting of all expenditure goods and services, and costing allocations.
  • Leads reconciliation of actual expenditures and revenue against budget; and prepares monthly, quarterly, and annual reports.
  • Reviews financial reports and accounts to identify inconsistencies and recommend strategies to address financial issues, leveraging an understanding of University's financial systems.
  • Approves financial transactions through the University procurement and payment systems.
  • Assists staff with the GEMS system and runs reports to ensure that transactions are reconciled at regular intervals.
  • Prepares presentations to convey financial and administrative matters to leadership and members of the assigned departments.
  • Develops and manages budgets for assigned BFI Programs and Initiatives.
  • In coordination with the Director, Research Support Programs, manages the various calls for proposals and awarding of internal grant funds to faculty.
  • Assists faculty and staff with review and execution of contracts and data use agreements; works to understand needs, assesses contract suitability to meet those needs, and negotiates with vendors to ensure contracts comply with University standards and guidelines.
  • In addition, assists faculty and staff with requests to access datasets within the BFI data library.
  • Coordinates with BFI's Senior Grants Manager to integrate reporting, tracking, and management of BFI's grants and non-grant financial administration.
  • Represents the department's financial interests in interactions with internal and external stakeholders, including the Budget Office.


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