Accounts Payable Specialist

4 weeks ago

US United States PJF Corp Full time

Job Summary:

We are seeking an experienced Accounts Payable Specialist to join our finance team at PJF Corp. As an Accounts Payable Specialist, you will play a key role in supporting all aspects of accounts payable and partnering with our Controller to ensure the successful completion of assigned projects and other accounting tasks.

Key Responsibilities:

  • Efficiently process and record all accounts payable transactions, ensuring accuracy and compliance with company policies.
  • Reconcile accounts payable ledger to ensure all bills and payments are accounted for and properly posted.
  • Respond to vendor inquiries and resolve discrepancies in a timely and professional manner.
  • Assist in month-end closing activities, including the preparation of accounts payable reports.
  • Collaborate with other departments to ensure accurate and efficient financial operations.
  • Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
  • Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving discrepancies related to purchase orders, contracts, invoices, or payments.
  • Ensure credit is received for outstanding memos and issue stop-payments or purchase order amendments as needed.
  • Maintain accounting ledgers by verifying and posting account transactions.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Report sales taxes by calculating requirements on paid invoices.
  • Manage the company's card purchasing program, ensuring accurate coding and approval of all transactions.
  • Create and maintain vendor records.
  • Ensure compliance with Certificate of Insurance (COI) requirements.
  • Index and file all relevant financial documents and records systematically to ensure easy retrieval and accurate historical data tracking.
  • Perform other accounting administrative tasks as needed, such as generating reports, organizing financial records, and assisting with audits or special projects.
  • Serve as a backup to the Payroll Specialist, assisting with payroll processing as needed.

Requirements:

  • Integrity: Trust is the foundation of everything we do. We need team members we can rely on completely.
  • Humility: We seek individuals who are confident in their abilities but leave their ego at the door. Collaboration and teamwork are key.
  • Passion for Accuracy: If you're not truly excited about the process of managing finances and ensuring accuracy, this might not be the place for you. Accounts payable management can be challenging, but if you have a genuine love for the craft, those challenges turn into opportunities.

Benefits:

  • 401(k)
  • 401(k) Match
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Long-term Disability Insurance
  • Paid Time Off
  • Company Sponsored Financial Wellness Program

Work Environment: While performing the duties of this job, the employee will primarily work in a professional office setting. This environment is equipped with modern amenities and ergonomic furnishings designed to support productivity and comfort.

Physical Requirements: While performing the duties of this job, the employee will need the ability to sit for extended periods during office work. The role may involve occasional standing, walking, and minor lifting of office supplies or documents.

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