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Fleet Operations Manager
2 months ago
Location: Panama City, FL
Job Type: Full-Time
Job Number: Fleet Coordinator
Department: Police - Non-Sworn
Division: Police Support Personnel
MAJOR FUNCTIONS
The City of Panama City is an Equal Opportunity Affirmative/Action Employer
MAJOR FUNCTIONS
Under the supervision of the Chief of Police, this role encompasses a vital professional and technical position responsible for coordinating, overseeing, and maintaining records and inventory associated with the operational elements of the vehicle fleet and police apparatus. Key responsibilities include documenting issues, managing the issuance and return of police equipment, and coordinating repairs and maintenance for all departmental vehicles.
This position is classified as emergency essential, requiring the execution of emergency duties and actions to prepare, repair, and recover the City before, during, and after adverse weather events or other conditions, whether natural or manmade.
ESSENTIAL DUTIES
To excel in this role, an individual must effectively perform each essential duty. The requirements listed below represent the knowledge, skills, and abilities necessary for success. Reasonable accommodations may be made to enable individuals with disabilities to fulfill the essential functions.
- Maintain certifications for equipment such as in-car radar and speedometer calibrations.
- Conduct research on various products and suppliers, preparing purchase order requests for vehicle and police equipment.
- Respond to inquiries from the Chief of Police regarding fleet acquisition programs and equipment modifications, obtaining quotes or preparing requests for proposals as per city purchasing policies.
- Keep records of equipment assigned to personnel, including vehicles, equipment, uniforms, and police gear.
- Manage annual renewals, transfers, and purchases of vehicle tags, collaborating with the logistics team to maintain titles, insurance, and vehicle locations.
- Stay informed on technological advancements and recommend improvements for fleet safety equipment.
- Safely handle and store law enforcement equipment and supplies, ensuring adequate inventory for issuance.
- Operate police vehicles and equipment to assess and troubleshoot routine issues, coordinating necessary repairs through warranty or the City's maintenance department.
- Collect, organize, and analyze vehicle data to identify repair trends and make recommendations for vehicle replacements.
- Read, interpret, and analyze various information, including vehicle specifications and vendor reports.
- Assist in developing policies or procedures related to fleet or police equipment management.
- Travel to off-site locations during duty hours for purchasing, repairs, inspections, and equipment disposition.
- Ensure fleet and equipment readiness for unforeseen emergency situations.
- Perform minor repairs on departmental property.
- Troubleshoot additional vehicle systems in collaboration with vendors.
- Install and remove equipment from vehicles as required.
- Execute other duties as assigned.
- Ability to quickly analyze situations and determine appropriate actions.
- Ability to learn and navigate departmental databases.
- Ability to maintain confidentiality regarding evidence records.
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Self-motivated with a strong desire to learn new software, including third-party applications.
- Effective and professional communication skills in English, both orally and in writing.
- Ability to foster effective, cooperative, and team-oriented relationships with colleagues, leadership, vendors, and the public.
- Knowledge of city and departmental policies, rules, and regulations.
- Understanding of record-keeping and file maintenance practices.
- Familiarity with inventory control, data collection, fleet maintenance, and specialized police equipment.
- Knowledge of vehicle operation and maintenance procedures.
- Ability to prepare detailed and comprehensive reports.
- Ability to exercise sound judgment in decision-making and work independently with minimal supervision.
- Ability to gain knowledge of police equipment and maintenance terminology.
- Ability to prepare specifications for automotive or specialized police equipment.
- Excellent time management skills to organize, prioritize, and manage daily tasks and special assignments.
- Strong problem-solving skills to identify and address issues effectively.
- High school graduation or equivalent.
- Associate degree in Automotive Technology or a related field.
- Three years of automotive fleet maintenance experience, including two years in a supervisory role.
- Five years of experience in fleet and supply maintenance.
- Valid Driver's License.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by the team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequently
- Walking, standing, bending, running, climbing, squatting, twisting, balancing, crawling, traversing uneven terrain, and working at heights.
- Ability to lift or push/pull up to 50 lbs., reach above shoulder level, and engage in prolonged periods of visual concentration.
- Ability to hear (with or without hearing aid), maintain acceptable eyesight (with or without correction), and signal people to convey information; differentiate between colors, read various materials, and apply problem-solving skills.
- Must be adaptable to performing under stress in emergency or unusual situations requiring sustained attention or physical exertion.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Both indoor and outdoor working environments, potentially involving extreme weather conditions.
- Subject to varied work hours and recall during emergencies as essential personnel.
- The position involves minimal risk with consistent time-sensitive demands.
These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.
Panama City offers a comprehensive benefits package to all full-time employees. For more detailed information about the benefits, please reach out to the Human Resources Department.
WORK/LIFE INTEGRATION
- 12 Days of Paid Time Off
- 12 Days of Paid Sick Leave - 6 may be used for family
- 12 Days of Paid Holidays
- Birthday Leave
- Bereavement Leave
- Military Leave
- Social Event Outings
- Employee Assistance Program
- Medical Benefits - Team Member (ZERO cost option available)
- Family Member Benefits available (City supplemented premium)
- Dental Benefits (Premium paid in FULL for Team Members)
- Orthodontic coverage for children (under 19)
- Vision Benefits
- Blood Drives (ADDITIONAL Paid Time Off for participation)
- Wellness Incentive Program
- Health Savings Account/Medical FSA
- General Employee Retirement Pension Fund (10% of annual compensation)
- Access to Professional Financial Advisory Services
- City Paid Life Insurance and AD&D ($50,000)
- Additional Life and AD&D coverage available for employees, spouse, and children
- Short-term Disability (Paid in FULL by City)
- Long-term Disability (Paid in FULL by City)
- Accidental Insurance
- Critical Illness Insurance
- Education Assistance Program/Tuition Reimbursement
- Job Stability & Security