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Legal Assistant/Paralegal

2 months ago

Piqua, Ohio, United States Gastesi Lopez & Mestre PLLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Gastesi Lopez & Mestre PLLC. As a key member of our law firm, you will be responsible for providing administrative support to our attorneys and ensuring the smooth operation of our office.

Key Responsibilities
  • Provide exceptional administrative support to our attorneys, including scheduling meetings, managing calendars, and preparing documents.
  • Manage and maintain accurate and up-to-date client files, including case files and correspondence.
  • Assist with the preparation and submission of court documents, including e-filing and submission through CourtMap and Broward CMS system.
  • Perform various administrative tasks, including data entry, mailings, and other duties as required.
  • Collaborate with the billing department to ensure accurate client invoicing and manage the process for attorneys as requested.
  • Reserve conference rooms, arrange for food service, and greet clients in a professional and courteous manner.
  • Open new client/matter numbers and manage the process to completion in a timely and accurate manner.
  • Perform other duties as required, including relieving the receptionist during lunch hour on a scheduled basis.
Requirements
  • At least one year of secretarial or office experience, preferably within a law firm or legal environment.
  • Organization skills, detailed-oriented, and ability to juggle several tasks simultaneously.
  • Fluency with Microsoft Word, and basic knowledge of Excel.
  • Strong communication skills, with professional phone demeanor, including well-versed written and verbal abilities.
  • Ability to work effectively under pressure.
  • Team-player with a positive, helpful attitude.
  • Demonstrate the ability to maintain confidential information and exercise good judgment.
  • Self-starter, who can follow-up and follow-through on a multitude of tasks.