Executive Support Specialist

4 days ago

Sioux Falls, South Dakota, United States GTN Technical Staffing Full time

About the Role:

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at GTN Technical Staffing. This role will provide comprehensive leadership, planning, follow-up, and administrative support in various areas, ensuring smooth business operations, efficient management of administrative tasks, and effective communication within the organization.

Key Responsibilities:

  • Coordinate communication between senior executives and external stakeholders, ensuring timely responses and follow-ups
  • Attend meetings as scheduled/directed for note-taking and responsible for follow-up needed post-meeting
  • Act as a project manager of deliverables as assigned
  • Prepare regular reports for senior executives on project status, key milestones, and performance metrics
  • Liaise with internal and external executives on various projects and tasks
  • Assist in managing calendars, scheduling appointments, and coordinating meetings
  • Prepare materials for meetings, including agendas, presentations, and reports
  • Handle correspondence, emails, and phone calls on behalf of senior executives as requested

Requirements:

  • Bachelor's degree in business administration, management, communications, or a related field (or equivalent work experience)
  • Minimum 5+ years' experience in an administrative role directly reporting to a senior executive or team
  • Familiarity with the energy sector is a plus
  • Experience handling a wide range of Human Resources, administrative, and office support-related tasks preferred
  • Highly proficient in Microsoft Office
  • Familiarity with travel management systems and expense reporting tools is desirable
  • Experience planning and coordinating meetings, projects, and special events
  • Strong project and time management skills; ability to effectively prioritize workflow and stay on top of constantly changing priorities to drive projects to completion and to meet deadlines
  • Excellent attention to detail and accuracy in handling documentation and records
  • Ability to maintain confidentiality and handle sensitive information appropriately
  • Effective communication skills, both verbal and written, to interact with individuals at all levels of the organization
  • Ability to work well independently and as part of a team; must have hands-on attitude for working in a small company environment
  • Ability to adapt to changes in job responsibilities and/or work schedule
  • Must enjoy the administrative challenges of supporting an office of diverse people

Estimated Salary: $66,000 - $78,000 per year, based on location and industry standards.

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