HR Administrative Support Specialist

4 days ago


Bar Harbor, Maine, United States Finlays Full time

**Job Summary:**

We are seeking an experienced Administrative Assistant to join our Human Resources team in Lincoln, RI. This role will provide essential administrative support to the HR Manager, ensuring the efficient operation of the HR Department.

About Finlays:

Since 1750, Finlays has been a trusted leader in supplying tea, coffee, and botanical extracts to the world's leading beverage brands. Our team is built on values of long-term commitment, accountability, continuous improvement, and shared success.

Responsibilities:

  • Provide exceptional administrative support to the HR Manager, including answering phones, greeting visitors, and maintaining good manufacturing practices.
  • Assist with recruitment processes, including screening resumes, scheduling interviews, and uploading employment records into the HRIS system.
  • Support employee onboarding, including conducting onboarding for Spanish-speaking new hires and serving as a backup to the HR Manager when necessary.
  • Coordinate employee events, including ordering lunches, gifts, communications, equipment, and supplies.
  • Manage mail, office supplies, and food deliveries for HR and/or Executive meetings as needed.

Requirements:

  • High school diploma or equivalent required; Associate or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
  • Minimum of 1 year of proven experience working in an HR department.
  • Strong communication skills, both verbal and written.
  • Ability to plan and accomplish goals with a high degree of creativity and latitude.
  • Proficiency in using HRIS systems and other office software.

Estimated Salary: $45,000 - $55,000 per year



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