Executive Support Specialist
4 weeks ago
We are seeking a highly skilled and motivated CEO Personal Assistant to join our team at Breezy Talent. As a key member of our professional services organization, you will provide top-notch operational and administrative support to our CEO, ensuring seamless execution of their strategic initiatives.
Key Responsibilities
- Manage the CEO's calendar and schedule meetings and appointments to maximize their time and productivity.
- Handle correspondence, including emails, letters, and phone calls, in a timely and efficient manner.
- Prepare presentations and other materials for the CEO to use in meetings and other events.
- Coordinate travel arrangements for the CEO, including booking flights, hotels, visas, and ground transportation.
- Act as a gatekeeper, filtering incoming requests and information to ensure the CEO's time is used efficiently.
- Support the CEO's strategic initiatives by conducting research, developing new programs, and preparing for board meetings.
- Remind the CEO of important tasks and deadlines.
- Develop and maintain filing systems, both hard copy and soft copy.
- Implement and maintain procedures and administrative systems.
- Liaise with staff, suppliers, and clients.
- Take meeting minutes.
- Produce documents, briefing papers, reports, and presentations.
- Follow up on pending subjects and report feedback.
Requirements
- At least 1 year of experience in an executive assistant role, personal assistant, or similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Discretion and confidentiality essential.
- Flexibility in working hours and dealing with different situations.
- Excellent computer skills.
- Time-efficient, self-motivated, and organized.
liaising, presentations, document production, filing system management, organizational skills, briefing, report preparation, scheduling, correspondence handling, travel arrangements, gatekeeping, computer skills, research, communication, communication skills, time management, calendar management, document preparation, travel coordination, executive assistant, confidentiality, personal assistant, meeting minutes, discretion, administrative support
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