Administrative Support Specialist

7 days ago


New Lenox, Illinois, United States Silver Cross Hospital Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to our executives and leadership team. As a key member of our administrative team, you will be responsible for maintaining a high level of organization, discretion, and professionalism in all aspects of your work.

Key Responsibilities
  • Manage and coordinate executive schedules, ensuring timely and effective use of their time.
  • Prepare and distribute meeting materials, presentations, and other necessary documents.
  • Anticipate and respond to scheduling conflicts and changes, communicating effectively with stakeholders.
  • Plan and compile Board of Trustee materials, adhering to established timelines and standards.
  • Attend board meetings, taking notes and documenting discussions, motions, decisions, and action items.
  • Utilize advanced Microsoft Office skills to create, produce, and publish materials, as well as host virtual meetings.
  • Exhibit excellent communication and writing skills, demonstrating the ability to function in a professional and effective manner.
  • Provide a bridge for smooth communication between administrative assistants and internal departments, maintaining credibility and trust with senior management staff.
  • Display efficient work management skills, prioritizing tasks and meeting deadlines.
  • Demonstrate initiative and self-management, reflecting a proactive and problem-solving approach.
  • Ensure consistent and efficient interaction with other executive secretaries and leadership, promoting a welcoming and inclusive environment.
Requirements
  • High school diploma required; four-year degree preferred or commensurate experience.
  • Minimum of 5 years of experience in an executive or senior administrative business environment, health care preferred.
  • Proficiency in Microsoft Office software applications, including Microsoft Word, Excel, PowerPoint, and Outlook.
  • Strong organizational skills, with the ability to prioritize multiple tasks and maintain attention to detail.
  • Excellent interpersonal skills, ensuring all encounters are handled in a professional and courteous manner.
Benefits

We offer a comprehensive benefit package, including Blue Cross Blue Shield Medical plans, dental, vision, and life insurances. Other benefits include PTO & Sick Banks, Tuition Reimbursement, Flexible Spending Accounts, Employee Assistance Program, and our 401(k) Savings plan with a match.



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