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Marketing Literature Process Coordinator

1 month ago

Alameda, California, United States Penumbra Full time
Job Summary

The Marketing Literature Process Coordinator is responsible for obtaining and expediting approvals for marketing materials, and tracking materials through the approval process. This role requires strong organizational skills, attention to detail, and excellent communication skills to ensure timely and accurate completion of tasks.

Key Responsibilities

Receive requests for new engineering change orders (ECOs) to route and check them against disclaimer and summary guidelines for completeness and accuracy.
Submit and route all ECO requests by working closely with the graphics team, marketing managers, Legal, Clinical, and Regulatory.
Track progress of reviewers and ensure that all ECOs are released in a timely manner.
Collect feedback from reviewers and work with the graphics and marketing managers to implement changes.
Once changes have been implemented, transfer approvals into master control and work with reviewers to ensure that all approvals are complete in MasterControl.
Send updates to all concerned parties.

Requirements

High School diploma with 2+ years of administrative experience, or equivalent combination of education and experience.
Excellent oral and written communication skills, strong interpersonal and teamwork skills.
High level of competence in Microsoft Office tools (Word, Excel, and PowerPoint).
Excellent organizational skills and the ability to prioritize assignments while handling various projects simultaneously.
High degree of accuracy and attention to detail.

Working Conditions

The Marketing Literature Process Coordinator will work in a general office environment and will be required to move between buildings and floors. The ability to remain stationary and use a computer or other standard office equipment for an extensive period of time each day is also required. The individual must be able to read, prepare emails, and produce documents and spreadsheets, as well as move within the office and access file cabinets or supplies as needed. Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.