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Administrative Support Specialist
2 months ago
Position Summary:
The Office Operations Assistant plays a crucial role in ensuring the smooth functioning of the office environment. This position is essential for providing administrative support and maintaining a welcoming atmosphere for both staff and visitors.
Key Responsibilities:
The following duties are integral to the role and may evolve over time:
- Serve as the primary point of contact for visitors and phone inquiries, managing communications effectively.
- Handle office correspondence, including sorting and distributing mail, managing outgoing communications, and maintaining office supplies.
- Assist in the coordination of office events and meetings, including logistics and material preparation.
- Support record-keeping and data management by organizing documents and maintaining electronic databases.
- Monitor and manage office equipment and facilities to ensure operational efficiency.
- Provide clerical support tailored to the specific needs of various departments.
Qualifications:
Candidates should possess a High School Diploma or GED along with relevant office experience. Proficiency in Microsoft Office Suite and strong organizational skills are essential.
Work Environment:
This role is primarily office-based, with occasional fieldwork required. Candidates should be prepared for a dynamic work environment that may involve handling sensitive situations with professionalism.
Physical Requirements:
Applicants should be capable of performing tasks that require mobility and dexterity, including lifting light objects and operating standard office equipment.
Commitment to Diversity:
DePaul Community Resources values diversity and inclusion in the workplace, fostering an environment where all individuals are respected and valued.
