Associate Registrar

We are seeking a highly skilled and experienced Associate Registrar to join our team. The successful candidate will be responsible for providing daily operation and supervision in the Registrar's Office, working with students, faculty, staff, and deans to resolve application, transcript, records, and grade issues.

• Recruit, train, supervise, evaluate, and develop a culturally diverse staff, managing daily operations of the Registrar's Office, including hiring, training, evaluation, termination of employees, setting work schedules, and distribution of workload.
• Responsible for functional and technical aspects of Banner components, including registration, online grading, electronic transcripts, automated degree audits, optical scanning, and new software releases.
• Coordinate all aspects of registration, including building of class schedule, setting priority dates for approved categories of students, and supervising the input, maintenance, and testing of prerequisite checking, registration sequence, refund, and cancellation tables.
• Oversee and participate in reviewing and processing residency reclassification requests, add-after-census, course reinstatement, transcript evaluation, and other functions in accordance with District policies and procedures and State and Federal rules and regulations.
• Oversee certification of student enrollment for reporting purposes, including National Student Clearinghouse, state reporting, add-after-census, and National Junior College Athletic Association eligibility.
• Work with the Registrar to provide guidance and answers to staff and students about all aspects of the registration, class schedule, enrollment, and degree verification, transcript, and exam processes.
• Conduct institutional processes for term grading, including assisting faculty with grade changes and posting grades to student records.
• Maintain confidentiality of student records in compliance with the Family Educational Rights and Privacy Act, supervise document inventory, maintenance, and record retention, and ensure accuracy of records through audit and evaluation process.
• Participate as a member of the Registrar's staff in graduation preparation, exercises, and diploma generation.
• Serve as liaison for administrative assistants and assistants to the Deans.

• Bachelor's degree from an accredited institution and three (3) years of related experience and one (1) year supervisory experience required.
• Notary Public certification preferred.

This is a sedentary position that requires sitting most of the time. The successful candidate will be required to work in an office environment with minimal physical demands.

Candidates will be subject to a criminal background check due to the security-sensitive nature of this position.