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HR Administrative Specialist

2 months ago

Auburndale, Florida, United States Harding & Associates Full time
Job Overview

Benefits:

  • 401(k) plan
  • 401(k) matching
  • Competitive salary structure
  • Dental coverage
  • Health insurance options
  • Career advancement opportunities
  • Paid time off policy
  • Training and development programs
  • Vision coverage

Position Summary:
A Human Resource Assistant possesses a comprehensive understanding of various HR functions and the regulations that govern them. This position involves a diverse range of HR responsibilities, including organizing training sessions, managing employee leave requests, formulating HR policies that comply with legal standards, maintaining and securing employee records, and serving as a primary contact for employees regarding HR inquiries.


Key Responsibilities:

  • Contributes to the formulation and execution of HR policies.
  • Oversees and manages the Family and Medical Leave Act (FMLA) program for all staff.
  • Supports the HR Manager in ensuring compliance with all HR policies and regulations, including but not limited to the Fair Labor Standards Act (FLSA), Family & Medical Leave Act (FMLA), Title VII of the Civil Rights Act, Equal Employment Opportunity (EEO), Age Discrimination in Employment Act, Americans with Disabilities Act (ADA), and federal posting requirements.
  • Assists in the recruitment, interviewing, hiring, and onboarding processes for new employees and internal transfers, providing managerial support throughout.
  • Facilitates payroll preparation by managing the Paid Time Off (PTO) program, including accrual calculations and timely processing of time clock adjustments.
  • Organizes training and development initiatives, ensuring completion of mandatory education sessions.
  • Offers assistance to employees on various HR-related matters, enhancing job satisfaction through prompt issue resolution.
  • Generates and reports a variety of data, including overtime, FMLA status, employee eligibility, and licensing information.
  • Assists the HR Manager with the employee termination process and provides necessary support to management.
  • Performs additional duties as assigned.

Required Skills and Qualifications:

  • A minimum of 3 years of relevant experience.
  • Strong knowledge of labor regulations.
  • Familiarity with general HR policies and procedures.
  • Exceptional written and verbal communication skills.
  • Strong problem-solving abilities and independent judgment.
  • Proficiency in Microsoft Office Suite or similar software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical processes such as recordkeeping and filing.
  • Ability to work autonomously.

Education and Experience:

  • Associate's degree is highly preferred.
  • Three to five years of experience in an administrative or HR role is required.
  • Payroll experience is preferred but not mandatory; training will be provided.

Physical Requirements:

  • Prolonged periods of sitting at a desk and using a computer.
  • Able to lift up to 15 pounds occasionally.