Administrative Support Specialist

4 weeks ago

Los Angeles, California, United States Goldman Sachs Full time
About the Role

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Goldman Sachs. As a key member of our operations team, you will provide administrative support to a senior group of VPs and Managing Directors, ensuring the smooth operation of our business.

Responsibilities
  • Provide administrative support to senior-level executives, including coordinating complex meetings and conference calls, handling high-volume phone calls, and interacting with high-level business leaders.
  • Support internal and external managers or clients, including organizing and shipping literature, responding to client requests, and maintaining complex calendars.
  • Coordinate domestic and international travel arrangements, process expense reports, and prepare and distribute divisional correspondence.
  • Maintain a high level of understanding of firm policies and handle certain issues independently.
  • Manage monthly invoices and arrange for payment, onboard new hires, and process employee transfers and terminations.
  • Perform general administrative duties, including copying, filing, faxing, and archiving, as well as participate in ad-hoc projects, committees, and group events.
Requirements
  • Excellent interpersonal and communication skills, with the ability to maintain high standards despite pressing deadlines.
  • High attention to detail, with the ability to solve problems quickly and efficiently.
  • Strong knowledge of general business, corporate, and government cultures, with the ability to handle highly sensitive, confidential, and non-routine information.
  • Self-starter with excellent anticipation skills, problem-solving, and follow-up abilities.
  • Demonstrated dependability and sense of urgency about getting results, with a high degree of integrity and confidentiality.
  • Strong organizational skills, with the ability to work well under pressure, adapt to unexpected events, prioritize, and multi-task in a deadline-driven environment.
  • Excellent judgment, independent thinking, and resourcefulness, with strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
  • Team player with a positive attitude, and a high degree of integrity, professionalism, diplomacy, and discretion.
About Goldman Sachs

At Goldman Sachs, we commit our people, capital, and ideas to help our clients, shareholders, and the communities we serve to grow. We believe who you are makes you better at what you do, and we're committed to fostering and advancing diversity and inclusion in our own workplace and beyond.

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