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Operations Assistant

2 months ago

Savannah, Georgia, United States AmSpec Group Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at AmSpec Group. As an Administrative Coordinator, you will play a critical role in supporting our operations team by preparing and generating invoices, coordinating with the team to ensure accurate billing, and processing disputes and credit memos.

Key Responsibilities

  • Prepare and generate invoices based on client requirements and rate agreements.
  • Follow company billing SOPs and guidelines when preparing client invoices.
  • Ensure timely invoice submission as per client submission requirements and instructions.
  • Coordinate with the operations team for accurate billing.
  • Process disputes and issue credit memos.
  • Ensure timely end-of-month closing processes and deadlines.
  • Perform heavy data entry.
  • Organize and schedule meetings and events.
  • Supervise other staff and delegate responsibilities.
  • Handle technical issues in their area of expertise.
  • Carry out clerical duties, including answering phones and preparing documents.

Requirements

  • 1-2 years of minimum billing/accounting experience.
  • Basic-Intermediate proficiency in Microsoft Office applications, primarily using Excel, Outlook, Teams.
  • Ability to learn to navigate through different systems and portals.
  • Ability to prioritize, ask questions when appropriate, and exercise good judgment.
  • Ability to work well in a team environment and/or independently.
  • Excellent interpersonal skills.
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple tasks and meet deadlines.
  • Problem-solving skills.
  • Reliable with a positive and professional attitude and strong work ethic.