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Administrative Operations Manager

2 months ago

Hauppauge, New York, United States Ascendo Resources Full time

Position Overview: Our client, a reputable CPA Firm, is in search of a dedicated and detail-oriented professional to fulfill the role of Office Administration Specialist. This expanding Accounting Firm requires an individual with outstanding interpersonal skills and the capability to ensure seamless daily office functions.

Key Responsibilities:

  • Manage phone communications, providing a warm welcome to clients and staff.
  • Oversee document management, including scanning and filing, to maintain an organized system.
  • Efficiently schedule and coordinate meetings.
  • Facilitate bank transactions to support financial operations.
  • Perform data entry for tax documentation and organize client information.
  • Uphold the professionalism of the firm by maintaining public areas.
  • Contribute to company culture through participation in training and implementation of procedures.
  • Assist with recruitment and onboarding processes to support firm growth.

Qualifications:

  • Bachelor's degree is mandatory.
  • 2-5+ years of experience in office management with a friendly demeanor.
  • Possess a positive attitude and strong organizational skills.
  • Ability to handle confidential information with discretion.
  • Thrives in a smaller team environment.

Benefits:

  • Comprehensive benefits package including medical, dental, and vision coverage.
  • 401K plan with matching contributions.
  • Paid holidays and a generous vacation policy.
  • Opportunity to work within a dynamic and dedicated team.

Become a vital part of a firm that prioritizes hard work, adaptability, and excellence.