Procurement Specialist

Job Summary

The City of Mesquite, TX is seeking a highly skilled Procurement Specialist to join our team. As a key member of our Purchasing division, you will be responsible for assisting in the procurement process, coordinating timely bidding, and evaluating bid responses for adherence to specifications. You will also provide support to various departments, including purchases of supplies, services, and materials, as well as provide professional assistance to the general public.

Key Responsibilities

• Assist in the procurement process, including coordinating timely bidding and evaluating bid responses
• Provide support to various departments, including purchases of supplies, services, and materials
• Assist in the evaluation of bid responses for adherence to specifications
• Provide professional assistance to the general public
• Maintain and monitor the status of annual contracts
• Assist in administering annual contracts with the Purchasing Manager's guidance
• Answer questions and provide information to the general public, vendors, and other departments regarding bid notices, bid openings, bid specifications, and bid awards
• Prepare and maintain a variety of files and filing systems
• Prepare, maintain, and update various records
• Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies
• Assist department with entering Purchase Requisitions into Munis system to produce Purchase Orders
• Assist departments with system requisition questions and issues
• Assist in the preparation of annual budgets and annual Performance Measurements for Central Copy and Transportation Pool
• Maintain and manage the annual uniform contract for field service employees
• Maintain and manage copier contracts with various vendors
• Oversee transportation pool
• Assist new vendors on how to register on-line on the City's Web site and on the electronic procurement provider's Web site (BidSync)
• Maintain and update vendor supply catalogue file
• Assist in the monitoring of Purchase Orders from inception to delivery of goods and services
• Assist Purchasing Manager with informal quotes
• Assist departments on the scheduling of bid openings, prepare bid specification documents, and any bid addenda's
• Attend formal bid openings; tabulate bids and post on City's Web site and on the electronic procurement provider's Web Site (BidSync)
• Maintain stamp order requests on-line as submitted from city departments
• Responsible for maintaining all records retention management for Purchasing, Print Shop, and Warehouse departments, as required by law
• Prepare and maintain city auction reports for City equipment, police confiscated or abandoned vehicles; verifies accurate audit trail
• Process all business card and note-card orders for City personnel and City Council
• Obtain bonding and notary certificates from the State of Texas for City employees
• Maintain and update advertisement records

Requirements

• Associates degree or higher in Business Administration, Procurement, Accounting Finance, Public Administration, or related field
• Two years of progressively responsible procurement experience or related field
• Two years of experience working with Excel, Word, PowerPoint, and Outlook
• None

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