Litigation Legal Assistant

1 week ago

Orlando, Florida, United States Ascension Global Staffing & Executive Search Full time
Job Title: Litigation Legal Assistant

We are seeking a highly skilled and organized Litigation Legal Assistant to join our team at Ascension Global Staffing & Executive Search. As a key member of our team, you will provide administrative support to our lawyers and clients, ensuring the smooth operation of our litigation practice.

Responsibilities:
  • Client Communication: Communicate effectively with clients, lawyers, and co-workers via email, phone, and in person, providing responses to routine questions and routing calls to the appropriate lawyer or staff member.
  • Document Management: Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations, as well as draft routine business correspondence and forms.
  • Travel Arrangements: Schedule domestic and foreign travel, including flights, hotels, and car rentals, through our firm's travel system.
  • Financial Management: Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
  • Client Data Management: Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents.
  • Billing and Compliance: Learn client-specific billing guidelines and restrictions, and apply them to client invoices to ensure compliance and cost-effective practices.
  • Mail and Document Distribution: Open, prioritize, and distribute mail, coordinate mailings, deliveries, and copying, scanning, and printing, as needed.
  • Work Requests and Filing: Enter and manage work requests from lawyers in our workflow tool, complete tasks according to provided deadlines, and perform routine electronic and paper filing.
  • File Maintenance: Perform all file maintenance, including saving documents to our document management system.
  • Time Entry and Billing: Assist lawyers with time entry, billing, and collection, as needed.
  • Special Projects: Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner.
Requirements:
  • Advanced Microsoft Office Suite and Adobe Skills: Advanced knowledge of Microsoft Office Suite and Adobe, including document management systems, electronic signature software, and core legal administrative assistant functions.
  • Experience and Qualifications: 4-5 years of experience supporting lawyers and paralegals with administrative or client-related tasks, a Bachelor's degree preferred, and general knowledge of litigation practices and procedures.
  • Technical Skills: Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies, as well as experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software.
  • Communication and Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to articulate thoughts and effectively present innovative ideas and findings.
  • Work Ethic and Confidentiality: Strong work ethic with the ability and commitment to maintain confidentiality, and the ability to lift and carry up to 30 pounds.

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