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Archives Program Manager

2 months ago

Chicago, Illinois, United States Cook County Government Full time

POSITION SUMMARY

The Cook County Government is seeking an Archives Program Manager to collaborate with various stakeholders, including staff and elected officials, to oversee the collection and preservation of historical documents, manuscripts, photographs, records, and other materials that encapsulate the rich heritage of Cook County. This role involves supervising a dedicated team of full-time staff and contractors, while providing strategic direction on policies related to preservation and archival initiatives.

BENEFITS OF WORKING WITH COOK COUNTY

Cook County offers a rewarding environment that fosters both career and personal development, along with competitive benefits, such as:

  • Comprehensive Medical Benefits: Including Medical Plans, Prescription Drug Coverage, Dental and Vision Plans, along with additional voluntary benefit options.
  • Flexible Work Arrangements: Options for teleworking.
  • Generous Paid Time Off: Including 13 designated holidays, a minimum of 15 vacation days annually, and paid sick leave.
  • Pension Plan: A secure retirement option.
  • Financial Support Programs: Including Life Insurance, Flexible Spending Accounts, Commuter Benefits, and Education Tuition Stipends.
  • Health and Wellness Programs: Access to Employee Assistance Programs and wellness initiatives.

COOK COUNTY AT A GLANCE

  • Serves over 5 million residents in the Chicago area.
  • Second largest county in the United States.
  • Employs more than 22,000 individuals across various skilled professions.

ROLE RESPONSIBILITIES

The Archives Program Manager will engage with the community to facilitate strategic leadership in establishing an archival repository for Cook County Government Offices. This role serves as the authority on archival management practices across the agency. Responsibilities include:

  • Leading the establishment of Cook County Government Archives, including contributing to relevant legislation.
  • Managing personnel administration for a team of professional and paraprofessional staff.
  • Identifying training needs and coordinating professional development opportunities.
  • Participating in budget preparation and monitoring expenditures for fiscal accountability.
  • Developing service contracts with external vendors to support archival functions.
  • Implementing long-term planning initiatives.
  • Creating and interpreting policies related to archival management, including preservation and digitization standards.
  • Managing a library of archival resources for internal and public use.
  • Conducting archival appraisals and overseeing collection development.
  • Building partnerships with local agencies and organizations to promote archival usage.
  • Staying informed on best practices in the archival field and participating in professional development activities.
  • Coordinating public awareness campaigns to enhance the visibility of archival collections.
  • Managing supplies and equipment needs for the Archives.
  • Attending board meetings and fulfilling requests from the Secretary to the Board of Commissioners.

QUALIFICATIONS

Applicants should possess a bachelor's degree from an accredited institution, along with a minimum of three years of professional experience in archival management or a related field. Preferred qualifications include a Juris Doctorate or a master's degree in library science, along with supervisory experience.

PHYSICAL DEMANDS

This position primarily involves sedentary work, requiring minimal physical exertion.

RESIDENCY REQUIREMENT

As per the Cook County Personnel Rules, this position is exempt from the County's career service rules and requires residency within Cook County within six months of hire.