Paralegal Assistant

We are seeking a highly organized and detail-oriented Business Operations Coordinator to provide administrative and paralegal support to our corporate/transactional attorneys at Costco Wholesale.

• Review and revise commercial, technology transactions, procurement, and other template agreements under attorney direction.
• Prepare correspondence and legal documents, including settlement agreements and contract termination notices.
• Assist with information security incidents, including maintaining incident logs and coordination of working group matters.
• Review confidentiality agreements/non-disclosure agreements (NDAs) and manage the NDA process for the Legal Department.
• Complete research on matters as they arise, including legal questions, member issues, and due diligence.
• Work on special projects as necessary, such as modernizing internal processes or handling business escalations.
• Communicate with internal Costco clients and outside counsel to ensure seamless collaboration.
• Intake and refer legal matters to other counsel inside and outside of Costco when responsible attorneys are unavailable.
• Track compliance issues and follow up with responsible persons across several departments; logs transactions and events into Costco tracking and compliance tools.
• Prepare correspondence, documents, and presentations; take responsibility for proofreading, formatting, consistency, and accuracy on time-sensitive, high-profile documents.
• Review, code, and process outside counsel invoices for payment, including verification against Costco's outside counsel policies; communicate with outside counsel and internal legal team members to resolve issues.
• Prepare budget reports for each period, quarter, and year; track monthly expenditures to budget.
• Make travel arrangements and prepare expense reports.
• Establish and maintain paper and electronic files and filing systems.
• Assist attorneys with CLE (continuing legal education) and payment of annual fees.

• Significant experience as a legal secretary/legal assistant/paralegal in a law firm or in-house legal department.
• Strong familiarity with contracting processes and commercial contracts.
• Proven and reliable ability to maintain confidentiality in all legal matters.
• Proactive attitude, high engagement, and a strong interest in learning.
• Proven ability to stay calm and congenial, and to adjust positively to changes in direction and/or assignment.
• Advanced skills using Microsoft Office suite, Google tools, Adobe Acrobat, and Foxit PhantomPDF.
• Strong attention to detail and interpersonal skills with an emphasis on written and verbal communication.
• Well-organized, able to identify and prioritize tasks, excellent troubleshooting skills, and ability to successfully manage multiple projects.
• Ability to make sound critical decisions and accept personal responsibility for those decisions.

• Knowledge of Costco or similar consumer retail and/or e-commerce business operations.
• Experience drafting and reviewing contracts.
• Technology transactions background and/or technical aptitude.
• Relevant experience in an in-house legal department.
• High School Diploma or GED preferred; paralegal certificate.

Costco Wholesale is a leading multinational retailer with a commitment to providing a workplace free from harassment and discrimination. We offer a comprehensive package of benefits, including paid time off, health benefits, and opportunities for professional growth and development.

• A comprehensive package of benefits, including paid time off, health benefits, and opportunities for professional growth and development.
• A dynamic and fast-paced work environment with opportunities to collaborate with cross-functional teams.
• A competitive salary and benefits package.
• The option to work from home two days per week, subject to business needs.