Accounts Payable Specialist

2 weeks ago


Pelham, Alabama, United States Gabriella White Full time
Job Title: Accounts Payable Specialist

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team at Gabriella White. As an Accounts Payable Specialist, you will be responsible for processing, tracking, and resolving accounts payable transactions accurately and efficiently.

Key Responsibilities:
  • Receive and review invoices for accuracy, completeness, and compliance with company policies and procedures.
  • Code invoices with appropriate general ledger account codes and obtain necessary approvals for payment.
  • Prepare and process payments including checks, ACH transfers, and wire transfers using a three-way matching concept.
  • Ensure payments are disbursed accurately and on time to vendors.
  • Maintain vendor accounts and records, including accurate contact information, payment terms, and payment history.
  • Communicate with vendors regarding invoice inquiries, discrepancies, and payment status.
  • Prioritize invoices according to cash discount potential and payment terms.
  • Audit and process credit card bills.
  • Collect credit card information and reconcile it to payment posted to distribute to the Staff Accountant.
  • Process invoices with Purchase Orders, and gain approval for invoices without POs assigned (i.e. invoice exceptions).
  • Scan and electronically file backup for transactions.
  • Respond to vendor inquiries and handle vendor correspondence via phone/email.
  • Reconcile vendor statements as well as, research and correct discrepancies.
  • Audit for duplicates and/or issues with payments.
  • Apply credit memos and identify discrepancies.
  • Assist in month-end closing activities, including reconciling accounts payable transactions, and preparing accruals as needed.
  • Maintain files and documentation thoroughly and accurately following company policy, and accepted accounting practices for hardcopy and electronic documentation.
  • Identify opportunities for process improvements to streamline accounts payable processes, enhance efficiency, and reduce costs.
Requirements:
  • High school diploma or equivalent required; college degree in Accounting, Finance or Business Administration preferred.
  • Three or more years of Accounting/Finance experience is required, preferably in Accounts Payable, or equivalent combination of education and experience.
  • Knowledge of accounting standards and practices.
  • Excellent written, verbal, and interpersonal communication skills required.
  • Highly organized, detail and goal-oriented, with the ability to work under deadlines.
  • Excellent critical thinking, data analysis, and problem-solving skills.
  • Proficient computer skills including an intermediate knowledge of Microsoft Office programs such as Outlook, Excel, and Word required; ERP system experience preferred.
  • Proficient skills in using general office equipment including desktop, telephone, printer, copier, fax, scanner, etc.
  • Ability to work the core hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. with some overtime expected.


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