Administrative Support Specialist
3 weeks ago
Job Title: Administrative Assistant
Location: Not Specified
Shift: Full-Time – On site
Salary: $60,00 - $80,000
Benefits: Health Plan, PTO, 401K, Bonus
A leading commercial cleaning and janitorial company in New York City is seeking an Administrative Assistant for the Owner. Ideal candidate will be skilled in handling client communications, able to multi-task, and assist in calendar management and scheduling. Accounting and/or QuickBooks experience a plus.
Responsibilities:
- Answering Phone Calls – Polite phone etiquette
- Scheduling – keeping track of calendar and potential meeting/interviews
- Data Entry – Cross references from documentation relating to importing procedures
- Communication – Daily communication including emails & Phones
- Filing – Records keeping both paper & computers, including invoices from vendors
- Accounting Functions – QuickBooks experience / AR/ AP/ Payroll
- Supportive to office functions whenever necessary – No job too big or too small. Team player mentality a must.
Qualifications:
- 5+ years of Administrative experience in a service related industry
- QuickBooks Experience
- Phone and email professional etiquette
- Calendar and schedule management experience
- Payroll experience preferred
- Demonstrate the ability to efficiently juggle multiple tasks and prioritize them based on urgency and importance
- Uphold the highest standards of professionalism, integrity, and ethical conduct
This is a great opportunity for someone to work for a leading commercial cleaning and janitorial company and provide administrative support to the Owner.
As an Administrative Assistant, you will be responsible for handling client communications, scheduling meetings and interviews, data entry, and other administrative tasks. Accounting and/or QuickBooks experience is a plus.
RJ-Staffing is seeking a highly skilled and organized Administrative Assistant to join our team. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply.
Requirements:
- 5+ years of experience in an administrative role
- Strong communication and organizational skills
- Ability to multitask and prioritize tasks
- Proficiency in QuickBooks and other accounting software
- Experience with calendar management and scheduling
- Payroll experience a plus
What We Offer:
- Competitive salary
- Benefits package including health insurance, PTO, and 401K
- Opportunity to work for a leading commercial cleaning and janitorial company
- Chance to work with a dynamic team and grow your career
How to Apply:
Please submit your resume and a cover letter to RJ-Staffing. We look forward to hearing from you
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