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Museum Accountant

4 weeks ago

Long Island City NY USA, United States Moma Full time
About MoMA PS1

MoMA PS1 is a leading cultural institution that champions the intersection of art and social issues. With a rich history spanning over 45 years, we provide audiences with a platform to engage with diverse worldviews and perspectives. Our mission is to foster a community that values creativity, inclusivity, and critical thinking.

Job Summary

The Staff Accountant at MoMA PS1 is a key member of our finance team, responsible for executing accounting responsibilities, implementing financial policies, and working collaboratively with staff. This role requires a detail-oriented individual with excellent analytical skills, who can prioritize tasks, manage multiple deadlines, and maintain confidentiality.

Responsibilities
  • Accounting (35%)
    • Prepare and post journal entries, and perform monthly closing
    • Review and analyze accounts, and perform other analyses as required
    • Perform monthly bank and balance sheet account reconciliations
    • Perform all statutory reporting, including monthly sales tax filing, benefits reporting, and Departments of Cultural Affairs reporting
    • In conjunction with the Senior Accountant, helps prepare internal financial reports
    • Assists with year-end audit, preparing schedules and supplying auditors with necessary documents and information
  • Accounts Payable/Receivable (40%)
    • Processes all invoices in prioritized and timely manner, obtaining department approval, entering and submitting vouchers, printing and sending checks, scheduling payments via wire transfer or ACH, setting up new vendors, obtaining W9 or W8 forms, and communicating with vendors regarding open payables
    • Maintains and updates daily payable reports and reconciliations, ensuring correct accounts and departments are charged and correcting any errors with journal vouchers
    • Manages and tracks invoicing for all accounts receivable, monthly billing for restaurant, retail store, as well as billing for special event space rental, other income, and other balances due
    • In conjunction with the Controller performs year-end 1099 and 1042 reporting
  • Banking and Cash Management (15%)
    • Counts admissions, special events, and contributions revenue and makes cash deposits to bank on a weekly basis
    • Ensures adequate change in Visitor Engagement Department's vault and replenishes small denominations
    • Review and reconciles Visitor Engagement admissions reports
    • Manages cash for programming for MoMA PS1's signature events, establishing start up fund, managing cash, ensuring sufficient change throughout the day of the event, counting and securing cash at the end of the day, coordinating armored guard services, and reporting credit card sales
    • Monitors and reports on daily cash position and outstanding checks, and initiates fund transfers as needed
  • Other Administration (10%)
    • Manages adherence to calendar of finance, accounting, and other administrative deadlines
    • Maintains all Finance Department documents and files, including managing database
    • Completes business forms, including credit applications, tax exempt forms, and resale certificates
    • Other duties and special projects reasonably related to all the above listed areas and as assigned
Qualifications
  • Bachelor's degree in Finance or Accounting with related work experience
  • 2 - 4 years of professional experience in progressively responsible roles in accounting and finance, ideally in museums or other cultural/nonprofit organizations
  • Demonstrated ability to effectively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines in a fast-paced environment
  • Exceptional organizational ability, analytical skills, and attention to detail
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Demonstrated ability to solve problems creatively and initiate action
  • Ability to communicate effectively to different audiences such as staff, senior leadership and department heads
  • Demonstrated ability to work independently, be proactive, and take initiative with minimal direction and guidance, balanced with skill in executing plans and tasks with precise and nuanced instructions
  • Interest in and working knowledge of museums or the arts/cultural organizations in a contemporary art setting
  • Extensive knowledge and proficiency with accounting software and administrative systems (e.g., Salesforce, FinancialForce)
  • Superior skills in Excel, and advanced skills in other Microsoft Office suite, Word, PowerPoint, and Google apps
  • Familiarity with ACME, Salesforce, Eventbrite, and Square software is preferred
Compensation and Benefits

This position is permanent and full-time with a salary range of $53,000-$65,000. Benefits include 20 days paid vacation leave; 10 days paid sick leave; 11 paid holidays; and 3 paid personal days; participation in a 401(k) and pension plan; life insurance; medical/health (including visual and dental); transit, and dependent care FSA.

MoMA PS1 is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to fostering a workplace that values creativity, inclusivity, and critical thinking.