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Procurement Systems Administrator

2 months ago

Reston, Virginia, United States CareFirst BlueCross BlueShield Full time

Responsibilities & Qualifications

OBJECTIVE:

The Procurement Operations Administrator is tasked with overseeing the administration of procurement systems and the execution of strategic initiatives. This pivotal position will aid in establishing optimal practices for acquiring goods and services requested by various departments within the organization, ensuring compliance with audit controls for purchase order processing, and providing training on the Ariba tool.

KEY FUNCTIONS:

+ Manages the comprehensive schedule of departmental reports, encompassing ongoing, prospective, and finalized procurement projects, corporate initiatives, contract renewals, and project initiatives derived from procurement analysis of business requirements and structure.

+ Ensures precise and timely status updates for all procurement projects for regular activity reporting. Updates the master contract schedule with contract renewals well ahead of expiration dates. Participates in meetings with process stakeholders to facilitate planning and monitoring of procurement projects.

+ Assists management in ensuring adherence to audit controls, correct processing of purchase orders, and provides Ariba training as necessary.

+ Monitors, analyzes, and reports on relevant metrics of process and performance that demonstrate value delivery and fulfillment of contract obligations.

+ Proactively examines and verifies the integrity of the system/data within the source-to-pay procurement system to guarantee proper system functionality and report accuracy. Offers troubleshooting expertise for the Source to Pay system to address inquiries and resolve issues at individual, departmental, and organizational levels. Identifies, recommends, and implements continuous process enhancements for the source-to-pay system.

+ Provides mentorship and guidance to junior associates. Acts as the primary escalation point for inquiries related to the Procurement System, Invoicing, the Procurement Process, and the Diversified Program.

+ Monitors compliance with corporate policies regarding contracting and approval. Ensures that current templates, processes, and resource documentation are accessible for all team members. Develops and revises the process manual and guides to maintain up-to-date procedures.

+ Creates training materials and conducts training sessions for the team, business owners, and other internal and external stakeholders.

SUPERVISORY RESPONSIBILITY:

This position does not have direct reports but is expected to assist in guiding and mentoring less experienced staff. May lead a team of matrixed resources.

QUALIFICATIONS:

Education Level: Bachelor's Degree in Business Administration or a related field, or alternatively, an additional 4 years of relevant work experience in addition to the required work experience.

Experience: Minimum of 3 years in procurement operations and/or relevant professional experience.

Knowledge, Skills, and Abilities (KSAs):

+ Proficient in procurement methodologies, research techniques, and analytical skills.

+ Ability to identify, analyze, and resolve a variety of issues.

+ Strong communication skills, both written and verbal.

Salary Range: $51,048 - $101,387

Salary Range Disclaimer:

The disclosed salary range has not been adjusted for geographic differentials associated with the work location. This compensation range is specific and considers factors such as the scope and responsibilities of the position, the candidate's work experience, education/training, internal peer equity, and market and business considerations. It is uncommon for an individual to be hired at the top of the range, as compensation decisions depend on the specific facts and circumstances of each case, including but not limited to experience, internal equity, and location. In addition to salary, CareFirst offers a comprehensive benefits package, various incentive programs/plans, and 401k contribution programs/plans (all benefits/incentives are subject to eligibility requirements).

Department: Vendor Management

Equal Employment Opportunity:

CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer. The Company is committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Federal Disclosure/Physical Demand:

Note: The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes him/her ineligible to perform work directly or indirectly on Federal health care programs.

PHYSICAL DEMANDS:

The associate primarily works in a seated position while performing the duties of this role. Occasional walking or standing may be required. The hands are regularly utilized for writing, typing, and handling small controls and objects. Frequent communication is necessary. Weights up to 25 pounds may be lifted occasionally.

Sponsorship in the US:

Must be eligible to work in the U.S. without sponsorship.