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Senior Administrative Assistant

1 week ago

Sugar Land, Texas, United States Fort Bend ISD Full time
Job Description
The Executive Assistant III is responsible for providing high-level administrative support to senior administrators at Fort Bend ISD. This role requires a high degree of professionalism, discretion, and confidentiality. The successful candidate will be a motivated and organized individual with excellent communication and interpersonal skills, able to work effectively in a fast-paced environment.

Key Duties

Main Responsibilities

  1. Coordinate travel arrangements, prepare itineraries, and make reservations as needed.
  2. Assist in the development and dissemination of program materials, special mailings, manuals, and training materials.
  3. Screen telephone callers and drop-in visitors, handling inquiries and directing them to relevant offices or personnel.
  4. Compose routine correspondence, reports, and presentations, using business writing techniques and styles.
  5. Verify accuracy of documents submitted, maintaining control records and following up on pending actions.
  6. Organize and maintain filing systems, adhering to standard procedures and local, state, or federal guidelines.
  7. Prepare requisitions, vouchers, budget forms, and other financial data, reconciling detailed records and requests for payment.
  8. Tabulate and prepare reports of financial and statistical data, gathering and compiling information for inclusion in the yearly budget.
  9. Provide administrative support to the supervisor, including scheduling appointments, making travel arrangements, and preparing materials for meetings and conferences.