Administrative Support Specialist

2 weeks ago

Crown Point, Indiana, United States WALLACE CONSULTING Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Wallace Consulting. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and delivering exceptional customer service.

Key Responsibilities
  • Office Operations: Manage office supplies, answer phone calls, respond to emails, and greet visitors.
  • Data Entry and Filing: Accurately enter data into databases, spreadsheets, and other systems, and maintain organized filing systems.
  • Scheduling: Assist in scheduling appointments, meetings, and conferences, and coordinate travel arrangements as needed.
  • Communication: Serve as a point of contact for internal and external inquiries, providing information and directing inquiries to appropriate personnel.
  • Administrative Support: Provide administrative support to various departments, including preparing reports, presentations, and correspondence.
  • Customer Service: Interact with clients and vendors in a professional and courteous manner, addressing inquiries and resolving issues promptly.
  • Event Coordination: Assist in planning and organizing company events, meetings, and conferences, including logistical arrangements and preparation of materials.
  • Technology Support: Assist with basic IT support tasks, such as troubleshooting office equipment, setting up conference calls, and maintaining office technology.
  • Ad Hoc Projects: Participate in special projects and initiatives as assigned, contributing to organizational goals and operational efficiency.
Requirements
  • Education: High school diploma or equivalent; additional education or certification in office administration is a plus.
  • Experience: 1-2 years of experience in administrative support roles, preferably in a professional office environment.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
  • Communication: Strong verbal and written communication skills with a customer service-oriented approach.
  • Organization: Excellent organizational and time management skills with the ability to prioritize tasks and multitask effectively.
  • Attention to Detail: High level of accuracy and attention to detail in data entry and administrative tasks.
  • Team Player: Ability to work collaboratively with colleagues and contribute to a positive work environment.
Working Conditions

Location: Office-based position.

Hours: Part-time position with regular office hours; flexibility may be required during peak periods or for special projects.

Environment: Fast-paced and dynamic office environment with professional growth and development opportunities.

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