Courtroom Support Specialist

3 days ago

Washington DC USA, United States U.S. Courts Full time
Job Summary

This position is located in the Operations Division of the Clerk's Office of the United States District and Bankruptcy Courts for the District of Columbia. The Courtroom Deputy reports to the Courtroom Deputy Supervisor and will be assigned to an Article III Judge.

Responsibilities
  • Update and maintain control records of cases assigned to the Judge.
  • Examine all electronic filings in an action assigned to the Judge to determine if they conform to the rules of practice.
  • Maintain the Judge's calendar and regulate the movement of cases by setting or resetting dates and times for hearings on motions, pretrial hearings, and trials.
  • Notify counsel accordingly and follow cases through until conclusion.
  • Prepare or supervise the preparation of calendars and prepare special reports for the Judge on the status of cases assigned to the Judge.
  • Review information relating to pending cases to ensure that all records and reference materials are available for use by the Judge and counsel.
  • Communicate daily with Judges, judicial staff, the United States Marshal, members of the bar, jurors, and the general public.
  • Attend court sessions and conferences.
  • Assist with the orderly flow of proceedings, including setting up the courtroom, assuring the presence of all necessary participants, and managing exhibits.
  • Take notes of proceedings and rulings and prepare minute entries.
  • Draft judgments for the Judge's approval.
  • Act as a liaison between the Clerk's Office, the bar, and the Judge to ensure that cases proceed smoothly and efficiently.
  • Serve as a primary source of information on scheduling conferences, hearings, trials, and other case processes.
  • Serve as additional support to other areas of the Operations Division, as needed and assigned.
Requirements
  • United States citizenship is required for consideration for this position.
  • Employees are required to adhere to the Code of Conduct for Judicial Employees.
  • Employees of the United States District and Bankruptcy Courts for the District of Columbia are excepted service appointments.
  • Excepted service appointments are At-Will and can be terminated with or without cause by the court.
  • Employees are required to use the Electronic Funds Transfer (EFT) for payroll deposit.
  • Final candidates will undergo a background check.
  • Selection will be made consistent with the provisions of the Equal Employment Opportunity Plan adopted by the United States District and Bankruptcy Courts for the District of Columbia.
Qualifications
  • Required Specialized Experience: To qualify for the CL-26, the candidate must possess a minimum of one year of specialized experience. To qualify for the CL-27, the candidate must also possess a minimum of two years of specialized experience.
  • Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation.
  • Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
  • Preferred Experience: Legal and/or court experience is highly preferred.
  • Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files.
  • Excellent organizational skills, the ability to respond to requests on short notice, and the ability to manage multiple tasks and stringent deadlines are essential.
  • Must be proficient in Microsoft Word and other applications.
Education
  • The successful candidate must possess a bachelor's degree from an accredited college or university in a field closely related to the subject matter of the position.
  • Education may not be substituted for specialized experience, because operation court support positions require hands-on experience to be credited as specialized experience.
Benefits
  • Full-time employees of the United States District and Bankruptcy Courts for the District of Columbia are eligible for a full range of benefits, including a minimum of 11 paid holidays per year, paid annual leave, paid sick leave, the Federal Employees' Retirement System (FERS), the Thrift Savings Plan (TSP), the Federal Employees Health Benefits Program (FEHBP), the Federal Dental and Vision Insurance Program (FEDVIP), the Federal Employees' Group Life Insurance (FEGLI), the Flexible Benefits Program, the Commuter Benefit Program, SmartBenefits, the Employee Recognition Program, tuition assistance, workers' compensation, on-site physical fitness facilities, flexible work schedules, the Federal Occupational Health Services Program (FOH), the On-site Health Unit, the Employee Assistance Program (EAP), and virtual learning through the Judiciary Online University.

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