Purchasing Coordinator

6 days ago

Prairie du Chien, United States UFP Industries Full time

Job Summary

The Purchasing Coordinator – Packaging is a key role in our operations team, responsible for processing, tracking, and administrative duties related to inbound and outbound packaging materials in Flexible Films, Rigid Containers, Labels, Corrugated, and other verticals.

This position requires managing both internal and external suppliers, working under general supervision from the Buyer, and relying on experience and evidence to plan and accomplish tasks. Fact-based decision-making is essential for this role.

Key Responsibilities

  • Issue Purchase Orders to suppliers based on supply strategy from the Buyer.
  • Use fact-based decision-making skills for order cycle analysis and method of delivery based on tiered pricing and volumes.
  • Primary responsibility is replenishment of materials or finished goods.
  • Manage the Po to Payable process for each Purchase Order for on-time delivery and risk to the business unit.
  • Assist buyers in tracking and tracing orders.
  • Maintain frequent communications with suppliers/providers to ensure efficiencies in information gathering.
  • Help manage Vendor Price Maintenance (VPM) at direction of the Buyer.
  • Assist in developing reports and compiling market information.
  • Assist in processing reports, documents, and purchases in a timely manner.
  • Assist in preparing near-term forecast based on supplier lead times.
  • Assist the Buyer in preparing long-term forecast with the forecasting team as needed.
  • Assist in assigned special projects.
  • Assist the Buyer in RFP's, RFI's, and Expressive Bid Events.
  • Work closely with the inventory coordinator to manage suppliers and materials based on fluctuating market lead times or changes in production schedule.

Requirements

  • Minimum Associate degree or equivalent industry experience or related discipline is preferred.
  • Working knowledge of Microsoft Office, including Excel, Word, and Outlook, and other business software.
  • Experience with Incoterms for method of delivery preferred.
  • Experience with VMI, Consignment, and other inventory programs preferred.
  • Prior experience with packaging form, fit, and function preferred.
  • Proficiency in the use of the English language in reading, writing, and speaking.
  • Ability to successfully interact with all organizational levels and the public.
  • Demonstrated proficiency to manage multiple tasks, set priorities, and meet deadlines.
  • Ability to use a computer and proficiency in the use of MS Office and other business software.
  • Self-managing; works well under little supervision.
  • Highly motivated, enthusiastic, and sense of urgency when problems occur.
  • Good interpersonal skills and good communicator.
  • Proactive approach to situations.
  • Strong organization skills, detail-oriented, and follows up on commitments.
  • Support the overall Enterprise Goals and Objectives.
  • Conducts in a professional manner.

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