Medical Assistant Lead

1 month ago

Millburn, New Jersey, United States Schweiger Dermatology Group Full time
Job Title: Lead Medical Assistant

We are seeking a highly skilled and experienced Lead Medical Assistant to join our team at Schweiger Dermatology Group. As a key member of our clinical operations team, you will be responsible for providing administrative support to physicians, physician assistants, and medical assistants/lpn's by way of supervision and staff development to provide a professional and effective medical operation.

Job Summary:

The Lead Medical Assistant will be responsible for assisting office management in successfully running the day-to-day clinical operations of their respective location. This includes supervising and evaluating the day-to-day duties of medical assistants/lpn's, working closely with management to execute all new protocols, and assisting with training needs. The ideal candidate will have a strong understanding of and enforce CLIA, OSHA, and HIPAA regulations, as well as report and document any incidents to the respective office management.

Responsibilities:
  • Assist office management in supervising and finding coverage for necessary shifts should there be a support staff call out, emergency, or PTO taken.
  • Scan all consumables and retail products to assist office management with maintaining an adequate number, and properly place orders via expense protocol for consumables and retail products.
  • Promote a professional and welcoming atmosphere that enhances the quality of service and care offered to patients and providers.
  • Have a thorough working knowledge of all standard operating protocols and policies that pertain to the clinical department.
  • Have thorough knowledge of all clinical treatments to appropriately care for patient needs.
  • Assist the physician in medical, cosmetic, allergy, and/or laser procedures, prepping exam rooms for all procedures and properly cleaning exam rooms after every visit.
  • Properly assist provider in recording prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, prescriptions, prior authorization, obtaining consents, and/or procedures within established guidelines.
  • Consistently maintain an adequate amount of medical supplies by executing weekly inventory counts, placing bi-weekly medical supply orders, and ensuring all medical equipment is properly maintained.
  • Work with office management to audit consumable tracker and laser logs on a weekly basis.
  • Responsible for auditing all specimen logbooks and lab tracker for respective location's providers, ensuring all books are kept up to date and every provider and MA follow proper protocol.
  • Works with MAs, LPNs, and MA Floater to ensure all refill and prior authorization requests, in combination with To Do tasks requests, are handled in a timely fashion at respective locations.
  • Properly cross-train to assist in covering the front desk during emergencies, as needed.
  • Oversee and ensure all required medical forms (written and/or electric) such as consents, EMR notes, lab results, etc. are organized and submitted with accurate data and in a timely manner.
  • Lead by example, maintaining office presence and highest level of professionalism.
  • Must be open to handling any other duties not mentioned above to ensure proper support to the respective office.
  • Maintains effective and constructive communication with office management to instill company values, vision, and protocols in all associated colleagues and providers.
Qualifications:
  • Healthcare experience required.
  • Experience using EMR software and patient scheduling systems preferred.
  • Must be computer savvy and familiar with Microsoft Word, Excel, and Outlook.
  • Strong communication, interpersonal, and organizational skills.
  • Excellent patient relation and customer services skills.
  • Must be professional, reliable, and dedicated employee.
  • Must have strong critical thinking, problem resolution skills, and be a great multitasker.
  • Prefer prior experience working in a dermatology/medical/cosmetic environment.
  • Medical Assistant Certified strongly encouraged.

Schweiger Dermatology Group is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service, or any other class per local, state, or federal law.

Schweiger Dermatology Group does not require vaccination for COVID-19 in order to be considered for employment; however, some state guidelines may require that we keep record of your vaccination status on file.

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