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Support Services Specialist

2 weeks ago


Magnolia, Texas, United States AIM World Services Full time
About AIM World Services

AIM World Services is a leading global provider of diversified services to industries worldwide. We pride ourselves on our commitment to excellence, innovation, and sustainability.

Job Description

We are seeking an energetic and enthusiastic Administrative Assistant to join our dynamic team. The successful candidate will play a pivotal role in supporting our daily operations and ensuring that our office runs smoothly.

Key Responsibilities:
  1. Manage schedules, including bookings for local travel and conferences.
  2. Procure and ship uniforms necessary for employees.
  3. Direct calls to the appropriate office sections and take messages.
  4. Welcome visitors and determine access to appropriate parties and maintain the sign-in roster.
  5. Create and modify documents using Microsoft Office.
  6. Perform general clerical duties, such as scanning, photocopying, mailing, and filing.
  7. Conduct inventory inspections in various locations.
  8. Maintain hard copy and electronic filing systems.
  9. Organize office activities.
  10. Purchase office supplies and manage inventory.
  11. Prepare regularly scheduled reports.
  12. Support other teams with various administrative tasks.
Required Skills and Qualifications:
  1. Proven experience as an administrative assistant or in other secretarial positions.
  2. Comprehensive understanding of office management systems and procedures.
  3. Advanced knowledge of MS Office.
  4. Fluency in English.
  5. Exceptional planning and time management skills.
  6. Ability to multitask and prioritize daily workload.
  7. High-level verbal and written communication skills.
  8. Discretion when handling personal and confidential information.
Benefits:
  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • Inclusive and collaborative work environment.