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Financial Operations Coordinator

2 months ago

Frisco, Texas, United States Westin Dallas Stonebriar Full time
About Us

The Westin Dallas Stonebriar Golf Resort & Spa is a luxurious retreat that prioritizes the well-being of our guests. Our resort offers a relaxing atmosphere, with 302 rooms, 3 dining outlets, a spa, and access to a championship golf course. We provide a dynamic work environment that allows associates to work in various areas and offers opportunities for growth and development.

Job Summary

We are seeking a detail-oriented and organized individual to assist the Controller in directing the financial activities of the hotel. The successful candidate will be responsible for sorting and verifying the accuracy of Night Audit work, reconciling city ledger accounts, and maintaining accurate logs for credit cards.

Responsibilities
  • Sort and verify the accuracy of Night Audit work, including reconciliation of banquet check extensions and coding of banquets at cost.
  • Reconcile and bill all city ledger accounts, and perform follow-up billing and credit collection documentation.
  • Reconcile credit card back-up to General Cashier Summary and bill out credit cards.
  • Set up new accounts in accordance with established credit policy.
  • Assist in reconciling open account status items.
  • Input General Cashier Summary and maintain binder.
  • File and distribute credit card cancellations, bulletins, and credit warnings.
  • Process and follow-up on all returned checks accepted as cash payment.
  • Verify that purchasing procedures are followed, including purchase order price compared to invoice price and purchase order quantity compared to invoice quantity.
  • Route invoices with purchase order attached to department heads and Executive Committee members for approval.
  • Process all approved invoices for payment, ensuring all appropriate signatures and back-up are attached.
  • Pay all hotel invoices in a timely manner, ensuring accuracy of amount paid, account coding, invoice extension, and that all discounts are taken.
  • Handle all vendor inquiries and reconcile vendor statements.
  • Maintain open invoices file, paid invoices file, and voided check file in an organized and up-to-date manner.
  • Interface checks and submit a log of all manual checks to the Controller.
Qualifications
  • Bachelor's Degree in Accounting preferred.
  • Accounting and Hotel experience preferred.
  • Strong organizational skills with attention to detail.
  • Ability to compile facts and figures.
  • Ability to operate personal computer and calculator.
  • Effective verbal and written communication skills.
Benefits

HEI Hotels and Resorts offers a comprehensive benefit program that includes competitive Medical and Dental programs, Vision insurance, Vacation, Sick, and Holiday programs, and a 401(k) Savings Plan with matching funds. We also offer pet insurance through the ASPCA and discounts through our 'YouDecide' and Hotel Room Discount programs.

We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.

HEI Hotels and Resorts is an equal opportunity employer and evaluates qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.