Philanthropy Coordinator

The United States Space Foundation is seeking a highly motivated and organized Philanthropy Coordinator to support the Philanthropic Department in all areas. This role involves juggling various projects simultaneously, maintaining a clear view of how each project supports the organization's mission, and providing administrative and programmatic support in all fundraising activities.

Key Responsibilities:

• Manage multiple projects concurrently, ensuring timely completion and alignment with the organization's mission.
• Develop and maintain positive relationships with internal stakeholders to ensure an integrated approach to achieving objectives.
• Represent the Space Foundation at functions, requiring flexibility in work schedule, including weekdays, weekends, evenings, and occasional late nights.
• Provide general administrative support, including scheduling appointments, maintaining calendars, taking notes and messages, word processing, proofreading documents, faxing, copying, filing, broadcasting emails, and tracking programs and schedules.
• Prepare various contracts, agreements, grant proposals, applications, forms, and other documents based on instructions and information provided by the Philanthropy Department.
• Prepare correspondence and carry out periodic mailings, including merging documents, preparing labels and/or envelopes, packaging, and posting.
• Process donations and prepare acknowledgement letters and other correspondence.
• Maintain thorough and accurate database records and create monthly fundraising reports and other database reports and queries as needed.
• Conduct research on prospective corporate, foundation, and individual donors and maintain a system for tracking donors and prospects.
• Coordinate the production and mailing of appeal letters and other campaigns as directed by the Philanthropy Department.
• Conduct grant research, maintain grant tracking of usage and reporting, and assist with grant writing.

Requirements:

• Bachelor's degree or relevant equivalent experience.
• 1-3 years of related experience, preferably in a nonprofit setting.
• Ability to successfully manage different projects concurrently.
• Excellent written and verbal communication skills.
• Highly detail-oriented and exceptional organizational skills.
• Ability to work effectively independently and as part of a team.
• Must respect and maintain confidentiality.
• Apply initiative, creativity, and sound judgment to appropriate situations.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Prior experience working with a nonprofit CRM required (HubSpot a plus).
• Experience in prospecting research tools such as RelSci and Foundation Directory Online.
• Confident in corresponding, interacting, receiving detailed instructions, and/or communicating via email, telephone, and in person.
• Ability to take initiative, ask clarifying questions when needed, and carry out responsibilities of the position independently when supervisors are out of the office.