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Executive Support Specialist for CEO

2 months ago

New York, New York, United States Hold Brothers Full time

The Chief Executive Officer of a prominent global direct access trading firm is in search of a committed and resourceful personal executive assistant to provide part-time support. This position offers an excellent opportunity for individuals looking to demonstrate their strategic and analytical capabilities while managing the diverse personal and professional demands of a highly active executive. Ideal candidates will excel in a dynamic environment and possess outstanding organizational skills.

Key Responsibilities

  • Oversee both personal and professional responsibilities, including scheduling appointments, making reservations, and addressing household requirements.
  • Arrange travel logistics for both international and domestic trips, encompassing flight schedules, hotel bookings, and transportation services.
  • Organize schedules, manage calendars, and coordinate events while effectively prioritizing competing tasks.
  • Manage multiple projects concurrently, ensuring careful tracking of timelines and deadlines.
  • Conduct comprehensive research on various subjects as required, delivering detailed reports and actionable insights to support the CEO's objectives.
  • Negotiate contracts with external vendors, securing advantageous terms and agreements.
  • Assist with wardrobe management, personal shopping, and auditing clothing for both everyday wear and special occasions.
  • Perform general administrative tasks such as recording meeting notes, data entry, filing, copying, and mailing.
  • Maintain a highly organized and detailed task list for both the CEO and business-related activities, noting significant dates.
  • Ensure effective communication with the team, keeping all business aspects aligned and on schedule.
  • Monitor various social media platforms to enhance and expand the online presence across established and emerging channels.
  • Fulfill additional personal, creative, or executive assistant duties as required.
Qualifications
  • Current Freshman or Sophomore pursuing a Bachelor's Degree from an accredited institution.
  • Must provide SAT and/or ACT scores for consideration.
  • Excellent verbal and written communication skills.
  • A proactive self-starter with a positive attitude and a willingness to tackle tasks of any size.
  • Availability to work 10-15 hours per week.
  • Compensation at a rate of $39 per hour.
  • Visa sponsorship is available.