Executive Support Specialist

6 days ago


Lake Charles, Louisiana, United States Trilon Group Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative assistance to our engineering staff. As an integral member of our team, you will play a critical role in ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Type and design general correspondences, memos, charts, tables, graphs, etc.
  • Proofread copy for spelling, grammar and layout, making appropriate changes.
  • Assist with Deltek software.
  • Files documents.
  • Makes photocopies and blueline prints as required.
  • Set up meetings and reserve conference rooms for engineering staff.
  • Schedule conference Meet Me call numbers for engineering staff.
  • Signing up engineering staff for conferences.
  • Make travel arrangements.
  • Working on special projects for engineering staff.
Requirements
  • A high school diploma or equivalent is required. Some college preferred.
  • 1-2 years of related experience.
  • MS Office skills.
  • Experience with Deltek.
  • Excellent professional verbal and written communication skills.
  • Attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information.
  • Able to manage workload in a fast-paced, high-intensity work environment.
  • Strong interpersonal, time-management, and problem-solving skills.
  • Ability to change the focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests.
  • Strong sense of urgency, with outstanding prioritization skills and professionalism.
  • Focuses on objectives and deliverables, execution of tasks, and fast implementation.
  • Flexible, adaptable, and demonstrates openness to change.
  • Strives to learn and develop new skill sets.
  • Valid Driver's License.
About Our Company

Waggoner Engineering provides a fun, family-friendly, and multicultural work environment that supports a work-life balance, including:

  • WEI Incentive Program.
  • Healthy Workplace Program.
  • Employee Referral Bonus.
  • Competitive Health Benefits.
  • Career Development and Training.
  • Flexible/Hybrid Schedule.
  • Community Service Opportunities.
  • Worldwide Travel Assistance.
Location

Lake Charles, LA.



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