Executive Support Specialist
6 days ago
We are seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative assistance to our engineering staff. As an integral member of our team, you will play a critical role in ensuring the smooth operation of our daily activities.
Key Responsibilities- Type and design general correspondences, memos, charts, tables, graphs, etc.
- Proofread copy for spelling, grammar and layout, making appropriate changes.
- Assist with Deltek software.
- Files documents.
- Makes photocopies and blueline prints as required.
- Set up meetings and reserve conference rooms for engineering staff.
- Schedule conference Meet Me call numbers for engineering staff.
- Signing up engineering staff for conferences.
- Make travel arrangements.
- Working on special projects for engineering staff.
- A high school diploma or equivalent is required. Some college preferred.
- 1-2 years of related experience.
- MS Office skills.
- Experience with Deltek.
- Excellent professional verbal and written communication skills.
- Attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information.
- Able to manage workload in a fast-paced, high-intensity work environment.
- Strong interpersonal, time-management, and problem-solving skills.
- Ability to change the focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests.
- Strong sense of urgency, with outstanding prioritization skills and professionalism.
- Focuses on objectives and deliverables, execution of tasks, and fast implementation.
- Flexible, adaptable, and demonstrates openness to change.
- Strives to learn and develop new skill sets.
- Valid Driver's License.
Waggoner Engineering provides a fun, family-friendly, and multicultural work environment that supports a work-life balance, including:
- WEI Incentive Program.
- Healthy Workplace Program.
- Employee Referral Bonus.
- Competitive Health Benefits.
- Career Development and Training.
- Flexible/Hybrid Schedule.
- Community Service Opportunities.
- Worldwide Travel Assistance.
Lake Charles, LA.
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