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Finance Operations Supervisor

2 months ago

Dallas, Texas, United States Sheraton Suites Dallas Market Cente Full time

Job Overview:

The Accounting Manager plays a crucial role in ensuring the effective and efficient management of financial data. This position requires a strong understanding of standard operational procedures related to finance, human resources, and risk management, adhering to the high standards set by Aimbridge Hospitality.

Management-level professionals are expected to dedicate their workday to fulfilling their responsibilities. For non-exempt associates, overtime compensation is applicable as per regulations.

Key Qualifications:

  • Associate's degree with a minimum of 3 years of relevant experience; or a Bachelor's degree with at least 1 year of experience; or 5 years of progressive experience in the hospitality sector.
  • Proficiency in Windows operating systems, with the ability to manage spreadsheets, compose memos, and troubleshoot basic computer issues.
  • Prior supervisory experience is essential.
  • Ability to communicate information and ideas effectively.
  • Capability to assess and choose among various options swiftly and accurately.
  • Ability to perform well under pressure in high-stress situations.
  • Proficient in identifying, preventing, and resolving workplace issues.
  • Skilled in synthesizing complex information from various sources to meet specific needs.
  • Effective listening skills to understand and address concerns raised by colleagues and guests.
  • Comfortable working with financial data and performing basic arithmetic functions.

Primary Responsibilities:

  • Ensure regular attendance in accordance with Aimbridge Hospitality standards, adapting to the hotel's scheduling needs.
  • Maintain high standards of personal grooming and appearance, adhering to the Aimbridge Hospitality dress code.
  • Engage with guests and employees in a friendly, attentive, and service-oriented manner.
  • Foster a warm and welcoming atmosphere at all times.
  • Comply with Aimbridge Hospitality standards and regulations to promote safe and efficient hotel operations.
  • Understand the organizational structure of Aimbridge Hospitality Hotels and the function of each department.
  • Supervise the General Cashier's duties, ensuring accurate daily reconciliations of deposits.
  • Maintain the over/short log and control all cashier banks within the hotel.
  • Post city ledger payments daily as per the Daily Mail Cash Receipts (DMCR).
  • Prepare bank deposits, due backs, and change orders following Aimbridge Hospitality standards.
  • Manage accounts receivable billing on a daily basis.
  • Oversee the Hotel Credit Policy and maintain knowledge of hotel receivables.
  • Implement a card file trace system for accounts receivable collection processes.
  • Conduct bi-monthly credit meetings with the General Manager.
  • Keep a record of approved direct billing accounts.
  • Process returned checks and credit card chargebacks according to established standards.
  • Perform monthly accounts receivable balancing functions.
  • Manage the Special Operating Account and Petty Cash Fund in line with company standards.
  • Utilize Purchase Order and Checkbook Accounting procedures for voucher processing.
  • Ensure timely submission of hotel invoices to Corporate Accounts Payable.
  • Conduct daily income audits using the income audit checklist to ensure accuracy.
  • Reconcile credit card transactions daily.
  • Prepare and submit the Corporate Flash Report as per the monthly accounting calendar.
  • Complete monthly checklists and send in the month-end package according to the accounting calendar.
  • Monitor the work of Guest Services and Night Audit agents for compliance with accounting procedures.
  • Oversee the training of Night Auditors regarding their accounting responsibilities.
  • Process bi-weekly payroll and ensure timely transmission.
  • Ensure all new hire paperwork and employee changes are processed promptly.
  • Generate weekly productivity reports as required.
  • Calculate worked hours for payroll processing.
  • Ensure associates maintain a friendly and helpful demeanor towards all guests and staff.
  • Adhere to state and local laws regarding payroll and taxes.
  • Record employee benefit requests and monitor usage.
  • Maintain professional relationships and open communication with managers and staff.
  • Familiarize with all Aimbridge Hospitality's SOPs in accounting, human resources, and risk management.
  • Participate in weekly staff meetings and provide training as needed.
  • Engage in required management coverage as scheduled.
  • Maintain confidentiality of sensitive information.
  • Operate hotel systems in accordance with Aimbridge Hospitality standards.
  • Perform additional duties as assigned by the General Manager.

Company Overview:

Aimbridge Hospitality is the global leader in third-party hotel management, with a diverse portfolio of over 1,550 hotels across 50 states and 22 countries. Our associates are dedicated to delivering exceptional service and achieving outstanding results, thriving in a culture that inspires excellence.

Benefits:

Full-time positions offer a competitive benefits package, including:

  • Daily Pay options available.
  • Medical, Dental, and Vision Coverage.
  • Short-Term and Long-Term Disability Income.
  • Term Life and AD&D Insurance.
  • Paid Time Off.
  • Employee Assistance Program.
  • 401k Retirement Plan.