Seasonal Office Assistant
2 weeks ago
At CHS Inc., we are seeking a highly skilled and organized Seasonal Office Assistant to join our team in Ronan, MT. As the face and first point of contact for our organization, you will play a crucial role in providing exceptional customer service and administrative support.
Key Responsibilities:
- Provide administrative support to our team, including answering phone calls, greeting visitors, and directing patrons to appropriate personnel.
- Process invoices, set up customer contracts, and perform accurate data entry into various systems.
- Collect direct payments, reconcile credit card receipts, and prepare deposits.
- Coordinate truck freight schedules, weigh trucks, and document information.
- Assemble and maintain files, including accurately entering all information, keeping files updated, and maintaining complete electronic file documentation.
- Order office supplies and maintain a clean office.
- Schedule meetings, arrange facilities, logistics, and catering, and distribute meeting information.
- Assist in preparing presentations, organizational charts, phone lists, etc.
- Provide clear communication with location managers, board members, and patrons.
- Manage multiple projects and prioritize work to meet all required timelines.
- Maintain a full understanding of company products and services.
- Work with sensitive material and maintain the highest level of confidentiality and integrity.
- Maintain and promote a strong safety culture and follow all safety policies, procedures, and regulations.
Requirements:
- High School diploma or GED
- Knowledge of Office and Facilities Services
- Proficient in Microsoft Office suite
- Basic math skills
- Strong communication skills, both written and verbal
- Ability to work extended hours during peak seasons to meet business needs
CHS offers a competitive total rewards package, including base wage and other earnings such as bonus, incentives, and commissions. Actual pay offered will vary based on multiple factors, including experience, education, training, specialized skills, and certifications.
CHS is an Equal Opportunity Employer/Veterans/Disability.
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