Administrative Specialist

6 days ago


Chicago, Illinois, United States The University of Chicago Full time
Job Summary

The Center for Health and the Social Sciences (CHeSS) at The University of Chicago is seeking an experienced administrator to serve as a Post Award Administrator, providing support to investigators via budget reviews, maintaining staff allocation effort, and managing account projections. This role requires strong analytical and organizational skills, as well as excellent interpersonal, verbal, and written communication skills.

Key Responsibilities
  • Responsible for all non-salary post award activities, including regulatory compliance monitoring, sub-contract relationships, invoice preparation, payment processing, cost center charges, cost transfers, and grant projections for approximately 125 accounts.
  • Prepare and submit monthly reports and summaries to the Principal Investigator (PI) via grant projections and respond to questions from PIs regarding non-salary spending, agency guidelines, etc.
  • Track and reconcile non-personnel expenditures.
  • Manage post award activities including account creation, salary allocations, and grant closing processes and account closing.
Qualifications

The ideal candidate will have a minimum of 2-5 years of work experience in a related job discipline, a Bachelor's degree or higher in accounting, business administration, or science, and previous financial administration experience. Experience with Business Objects software, administering complex externally-funded projects in a university setting, and experience with the University of Chicago grant administration systems (Oracle, AURA, Workday, etc.) is also required. Knowledge of Microsoft Office, financial computing, and database software applications is essential.

Estimated Salary: $70,000 - $85,000 per year

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