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Operations Assistant

2 weeks ago

Oakland, California, United States ManpowerGroup Full time

Job Description:

We are seeking an Operations Assistant to join our team. As an Operations Assistant, you will provide administrative support to various departments, contributing to the smooth operation of our organization.

About the Role:

  • Provide exceptional customer service by answering phone calls, responding to emails, and greeting visitors in a professional manner.
  • Maintain accurate and up-to-date filing systems, including confidential files, and ensure proper documentation.
  • Type correspondence, reports, and memos with accuracy and adherence to departmental procedures.
  • Input, update, and retrieve data using spreadsheets and automated systems.
  • Schedule appointments and meetings, making necessary arrangements for participants and resources.

Responsibilities:

  • Answer phone calls, respond to emails, and greet visitors in a professional manner.
  • Maintain accurate and up-to-date filing systems, including confidential files.
  • Type correspondence, reports, and memos with accuracy and adherence to departmental procedures.
  • Input, update, and retrieve data using spreadsheets and automated systems.
  • Schedule appointments and meetings, making necessary arrangements for participants and resources.

Requirements:

  • High school diploma or equivalent required.
  • One year of paid clerical experience or equivalent combination of education and training.
  • Knowledge of modern office methods and practices, including standard PC software.
  • Ability to type at a rate of 40 net words per minute.
  • Effective communication skills and ability to interact courteously with diverse public.

What We Offer:

  • Opportunity to develop clerical and administrative skills in a supportive environment.
  • Gain experience working in a dynamic and diverse team.
  • Engage in meaningful work that supports community programs.
  • Potential for career advancement within the organization.
  • Structured schedule from Monday to Friday.