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Sourcing and Procurement Analyst

2 months ago

Lubbock, Texas, United States Cielo IT Full time

Position Overview: The Procurement Specialist plays a crucial role in managing the sourcing and purchasing activities for new constructions, renovations, and maintenance items, supporting the Project Delivery team. This role encompasses vendor negotiations, quote preparation, purchase order creation, and invoice verification, all while ensuring that acquisitions align with target profit margins and that equipment is delivered efficiently and punctually to the project site.

Key Responsibilities:

  • Secure necessary approvals and signatures before initiating purchases.
  • Generate purchase orders and quotes as required.
  • Provide logistics with tracking details immediately after order completion.
  • Communicate purchase status updates to the Operations team to set clear expectations and timelines.
  • Maintain an updated 90-day forecast of required purchases for Delivery Operations.
  • Drive continuous improvement in procurement processes.
  • Explore cost-effective alternatives to enhance profit margins.
  • Engage in pricing negotiations with vendors and conduct cost comparisons.
  • Build and sustain relationships with key suppliers.
  • Identify sourcing options both locally for job sites and corporately for frequently ordered items.
  • Ensure accurate and timely data entry into procurement software for orders, quotes, and invoicing.
  • Submit relevant documentation to the accounting department for prompt payment processing.
  • Uphold the values and brand image of Cielo at all times.
  • Verify the accuracy of vendor invoices.
  • Manage warranties and return merchandise authorizations (RMAs).
  • Coordinate the return or replacement of equipment as necessary.
  • Oversee the scanning and electronic filing of procurement documents.
  • Stay informed about local and international purchasing regulations and compliance (e.g., FATCA, NAFTA).
  • Deliver exceptional customer service consistently.

Knowledge, Skills, and Abilities:

  • Ability to identify challenges and assess solutions or alternative methods.
  • Strong written and verbal communication skills, along with effective interpersonal abilities.
  • Excellent listening capabilities.
  • Proficient in standard office software applications, including word processing, spreadsheets, and email.
  • Capacity to thrive in a fast-paced environment with shifting priorities.
  • Meticulous attention to detail.
  • Professional demeanor and attitude.
  • Outstanding customer service orientation.
  • Effective time management skills.
  • Understanding of vendor pricing structures and profit margins.

Qualifications:

  • Bachelor's degree in business or a related field, or equivalent work experience.
  • Minimum of two years of experience in procurement and vendor management.
  • Familiarity with A/V and IT components is preferred.

Physical Requirements:

  • Ability to lift items weighing up to 25 pounds.
  • Capability to stand or sit for extended periods.
  • Proficiency in viewing a computer screen for prolonged durations.
  • Ability to perform various physical activities, including stooping, kneeling, reaching, and lifting.
  • Repetitive movements involving fingers, wrists, elbows, shoulders, or neck.
  • Work environment is typically a cubicle or office setting with a quiet to moderate noise level.