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Event Coordination Specialist
2 months ago
Seasonal Event Coordination Specialist
Location: Moonachie, NJ, United States
Schedule: Full-time
Compensation: $20.90-$34.65 per hour, based on role, location, and schedule
Position Overview
At Macy's, Inc., we are dedicated to fostering a diverse and inclusive workplace. Our mission is to empower every individual to contribute their unique perspectives, enhancing our collective creativity and success.
Role Summary
The Seasonal Event Coordination Specialist is responsible for the planning and execution of a large-scale annual Parade volunteer dinner, along with supporting the VIP Reception and overall VIP Program. This position plays a crucial role in assisting production management and partnership teams with various tasks related to asset organization and communication with external vendors.
Key Responsibilities
- Event Management: Organize and execute a sit-down dinner for over 300 Parade volunteers and a VIP Reception.
- Collaborate with event venues to coordinate catering, lighting, and other essential details.
- Work alongside venue staff to oversee vendor activations, including negotiating service contracts for entertainment and decor.
- Partner with the creative team to design invitations and manage guest lists, ensuring effective communication with attendees.
- Oversee the event schedule, presentations, and multimedia content.
- Act as the primary contact on the event day, managing all logistical details.
- Assist with vendor research, setup, and coordination of transportation services.
VIP Program Support:
- Assist in the planning and execution of the VIP Program for Parade Day.
- Manage ticket distribution and maintain tracking records.
- Support the setup and operations of VIP activities on-site.
Additional Duties:
- Maintain and organize the event photo archive.
- Coordinate the distribution of credentials and tickets.
- Manage deliveries during the event week.
Required Skills
Event Planning: Proven ability to plan and execute large-scale events, manage logistics, and coordinate with multiple stakeholders.
Vendor Relations: Experience in negotiating contracts and overseeing vendor activities.
Communication: Strong verbal and written communication skills, with experience in managing guest interactions.
Team Collaboration: Ability to work effectively with diverse teams, including creative, finance, and operations.
Creativity: Capacity to think innovatively while managing event presentations and content.
Technical Skills: Proficiency in MAC OS, Adobe Creative Suite, and Microsoft Office.
Organizational Skills: Strong ability to maintain organized systems for events and manage logistical details.
Who You Are
- Committed to promoting diversity, inclusion, and respect in the workplace.
- Preferred candidates will have a bachelor's degree or equivalent experience in a related field, along with 1-2 years of relevant experience.
- Must be able to work a flexible schedule, including evenings and weekends, as required by the role.
What We Offer
- An inclusive and dynamic work environment.
- Competitive compensation and benefits.
- Employee discounts on merchandise.
- Opportunities for professional growth and impactful work.
About Macy's
Macy's is committed to creating memorable experiences for our customers, whether they shop online or in-store. We offer diverse opportunities across various fields, allowing you to express your creativity and dedication to excellence.
This job description is subject to change at any time. Macy's, Inc. is an Equal Opportunity Employer, dedicated to fostering a diverse and inclusive workplace.
