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Compensation and Benefits Supervisor

2 months ago

Sacramento, California, United States California Dental Association Full time
Job Overview

This position is remote. Candidates from the Pacific Northwest are preferred. Salary Range: $91,000 - $118,200

The California Dental Association (CDA), a pioneering membership organization established 150 years ago, serves 27,000 members across California.

We are seeking a Payroll Manager to oversee the complete payroll process for the main organization and its subsidiaries. This role includes ensuring adherence to corporate policies, government regulations, audits, and system upkeep. The manager will guarantee timely and precise payroll processing and will engage in the planning, development, and execution of new and updated benefit programs.

At CDA, you will benefit from a comprehensive package that includes medical, dental, and vision coverage, 22 days of paid time off, 13 paid holidays, a winter holiday closure, a 401(K) plan with employer matching, safe harbor contributions, and wellness initiatives.

Key Competencies:

  • Critical Thinking (Problem Solving)
  • Communication (Approachability)
  • Relationship Building (Service & Collaboration)
  • Adaptability (Flexibility)

Core Responsibilities:

  • Manage bi-weekly payroll for CDA and its subsidiaries, adhering to ADP submission deadlines.
  • Maintain payroll records by reviewing changes such as tax exemptions, deductions, direct deposits, job titles, status changes, salary adjustments, and departmental transfers.
  • Establish internal procedures and controls to ensure compliance with regulatory and audit standards.
  • Conduct payroll audits and assist in reconciling payroll accounts.
  • Ensure timely approval of non-exempt employee timecards and accurate processing of timecard data, including adjustments.
  • Act as the primary contact for all payroll-related inquiries, providing exceptional support to employees.
  • Prepare and calculate manual payments, commissions, and spot bonuses for out-of-cycle payments.
  • Collaborate with the HR team to ensure accurate and timely processing of new hires, terminations, leaves of absence, and other payroll-affecting changes.
  • Coordinate with HR to review and process annual merit increases and management by objectives bonuses for executives.
  • Work with ADP on tax-related issues, including amendments and state setup.
  • Ensure compliance with state and federal requirements, including the accuracy of W-2 forms.
  • Oversee monthly and quarterly tax payments and report filings through ADP Tax Department.
  • Manage the year-end calendar process, including verification of payroll schedules, master file information, bonus payroll calculations, and distribution of W-2s and 1095s.
  • Lead annual audits for 401k and workers' compensation in collaboration with finance and external auditors.
  • Monitor the HR mailbox daily in partnership with the Mailroom Specialist.
  • Facilitate the annual open enrollment process for non-qualified retirement plans for executives.
  • Research and analyze complex issues or inquiries from staff or external vendors and propose solutions.
  • Reconcile retirement contributions and resolve discrepancies.
  • Serve as the primary contact for all ADP payroll, timekeeping, and benefits modules.
  • Identify opportunities to enhance payroll operations efficiency while maintaining accuracy.
  • Manage the integrity of all data in the HRIS system in collaboration with the HR Operations Partner.

Benefits Management:

  • Process various types of Leave of Absence pay, including FMLA, short-term disability, paid parental leave, military leave, and jury duty.
  • Collaborate with the HR team to evaluate and administer employee benefit programs related to payroll, ensuring compliance with legal requirements.
  • Manage Third-Party Administrators for COBRA, Flexible Spending Accounts (FSA), and Health Savings Accounts (HSA).
  • Conduct non-discrimination testing in partnership with the FSA vendor.
  • Handle benefits administration, including claims resolution, change reporting, invoice reconciliation, and communication of benefit information to employees.

Non-Essential Duties:

  • Support the human resources function by performing related duties as needed.
  • Assist in developing and maintaining standard operating procedures.
  • Provide standard and ad-hoc payroll reports for various internal departments.
  • Perform additional duties as assigned.

Required Qualifications:

  • Bachelor's degree in Accounting or Finance preferred; equivalent experience may be considered.
  • Extensive knowledge of payroll and tax compliance, along with state and federal employment laws/regulations.
  • Track payroll tax reporting to ensure accurate deposits and filings.
  • Proficient in end-to-end payroll management using ADP WorkforceNow or similar software.
  • Able to manage multiple tasks and meet deadlines in a dynamic environment.
  • Knowledge of applicable payroll and tax regulations, including garnishments and child support.
  • Strong problem-solving skills and the ability to develop and implement solutions.
  • Approachable and open to feedback, fostering trust and professional relationships.
  • Service-oriented, focused on exceeding expectations for internal and external stakeholders.
  • Collaborative team player, actively contributing to shared goals.
  • Flexible and adaptable to changing conditions and priorities.
  • Highly skilled in MS Office, particularly advanced Excel capabilities.
  • Working knowledge of benefit and FMLA laws to ensure compliance.
  • Sound judgment and data-driven decision-making abilities.
  • Demonstrated integrity and discretion in all interactions.
  • Commitment to operational efficiency through continuous improvement of procedures.

Preferred Qualifications:

  • Payroll Certification
  • Experience with Visio
  • ADP Professional Certification
  • Experience in HRIS implementation

Working Conditions:

  • Constantly sitting and working with a computer.
  • Hybrid remote work environment.

About CDA:

With a rich history spanning 150 years, the California Dental Association (CDA) has established itself as a leader in oral health across California and beyond. We continue to support our community of over 27,000 dentists through our affiliated companies, including The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners, and the CDA Foundation. At CDA, we value individual talents and foster a diverse, collaborative, and innovative work environment driven by fresh ideas.

CDA is an equal opportunity employer committed to providing a safe work environment. We do not tolerate discrimination or harassment, and all employment decisions are based on job requirements and individual qualifications.

CDA has implemented a mandatory vaccine policy for in-person attendance at organizational offices or events. Candidates will be required to provide proof of vaccination or request an exemption based on a qualified medical condition or sincerely held religious belief.

To view our privacy policy, please visit our website.

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