WCMA Events Coordinator

The Events Coordinator role at Williams College is a dynamic position that requires a high level of organization and attention to detail. The successful candidate will be responsible for planning, organizing, and coordinating logistics for all events developed internally at WCMA, as well as supporting and coordinating logistics for incoming event requests from community and college partners.

• Project manage the organization and logistical execution of on- and off-campus events and programs, including public programs, student-led programs, development programs, and more.
• Coordinate logistics and details for staff parties and other work culture events and programs, including year-end gatherings, birthday treats, and staff professional development workshops.
• Create and improve upon processes and systems for the successful project management of WCMA events.
• Follow and track the budget for each event, manage receipts and pro-card purchases using online software, process invoices and payment to vendors and presenters, and process reimbursements and payment for visiting presenters.
• Coordinate travel, accommodations, schedule, and transportation for all visiting presenters, and serve as a dedicated on-site host during the visit.
• Execute all administrative tasks associated with events, including guest lists, RSVP tracking, invitations, event registration, decor, gifts, and name tag creation.

The ideal candidate will have a strong customer service background, excellent written and verbal communication skills, and the ability to work independently and collaboratively as part of a team. Familiarity with the Google Suite is also preferred.

Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn, and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.