Asset Protection Office Manager

4 weeks ago

Santa Clarita, California, United States Vallarta Supermarkets Full time
Job Title: Asset Protection Office Manager

At Vallarta Supermarkets, we are seeking an experienced and skilled Asset Protection Office Manager to join our team. This is a full-time exempt-level position that requires a strong work ethic, excellent leadership skills, and the ability to work effectively in a fast-paced environment.

Job Summary:

The Asset Protection Office Manager will be responsible for providing administrative support to the Asset Protection and Security teams, including maintaining filing systems, assigning and monitoring clerical functions, and ensuring high office staff performance. The successful candidate will also be responsible for receiving, reviewing, and approving department invoices, managing third-party vendors, and overseeing the maintenance of the Burglar Alarm Control program.

Key Responsibilities:
  • Provide administrative support to the Asset Protection and Security teams, including maintaining filing systems and assigning and monitoring clerical functions.
  • Ensure high office staff performance through coaching, counseling, and discipline, while also meticulously planning, monitoring, and appraising job results in line with company standards.
  • Receive, review, and approve or get approvals for all department invoices, including managing third-party vendors scheduling services, placing orders, and paying for services rendered.
  • Oversee the maintenance of the Burglar Alarm Control program, making sure that service and invoices are followed up within business needs.
  • Coordinate communication between other company departments and Asset Protection and Security.
  • Work in collaboration with the Director of AP and Security and team members; and diligently follow up on tasks assigned to the Office Manager's direct reports.
  • Responsible for making sure all department operational communications are distributed to management for awareness in a timely manner.
  • Determine the clearest and most effective way to produce high-quality documentation and presentations for intended audiences.
  • Maintain project plans by capturing task updates such as progress and completion dates, updating resources, or performing other directed updates.
  • Run department programs and small projects independently with minor oversight, once organizational knowledge and skills are established.
Requirements:
  • Bachelor's degree preferred, or equivalent combination of education, training, and experience.
  • Two plus years of management experience.
  • Previous technical writing experience is highly desired.
  • Understanding of the English language; read, write, and speak.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
Physical Demands:

This position requires the ability to spend long hours sitting and using office equipment and computers. Some travel and overnight stays from time to time may be required. May also have to do some light lifting of supplies and materials from time to time. Manage several requests and situations at one time or simultaneously (multitask).

Position Type/Expected Hours of Work:

This is a full-time exempt-level position; the schedule would be based on business necessity. Will be required to spend long hours sitting and using office equipment and computers. Monday to Friday (available to a flexible schedule based on needs). Commute to stores, as needed, to develop written policies and procedures. Flexibility in schedule to work extended hours, including some Saturdays, to complete the job.

Vallarta Supermarkets is an Equal Opportunity Employer committed to inclusion and diversity. We welcome people of different backgrounds, experiences, abilities, and perspectives and will consider all qualified applicants for employment in accordance with all state, local, and federal laws. Vallarta Supermarkets participates in the E-verify program.

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