Veterinary Clinic Administrative Aide

4 days ago


Scott Air Force Base, Illinois, United States Department of Defense Full time
Job Overview:
The Department of Defense is seeking a highly skilled Administrative Support Assistant to join their team at the Scott AFB Veterinary Treatment Facility. As a key member of our team, you will provide administrative support to ensure seamless operations. Your duties will include receiving telephone calls and visitors, verifying patient eligibility for treatment, and maintaining clinic records.

About the Role:
This part-time Administrative Support Assistant role is an excellent opportunity for someone looking to gain valuable experience in a fast-paced veterinary clinic environment. As a key member of our team, you will be responsible for providing administrative support to ensure seamless operations. Your duties will include receiving telephone calls and visitors, verifying patient eligibility for treatment, and maintaining clinic records. In addition, you will assist with preparation of the yearly clinical budget, initiate personnel actions, and process purchasing documents. If you are a detail-oriented and organized individual who enjoys working in a dynamic environment, this role may be perfect for you.

Duties:
  • Provide administrative support to ensure seamless operations in the veterinary clinic.
  • Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment.
  • Schedules appointments, completes the client admission forms, screens or updates the existing medical record or collects sufficient information to prepare new record.
  • Maintains clinic exterior, reception area, and exam rooms to ensure general cleanliness (to include cleaning urine, feces, and blood).
  • Dispenses medications, annotates prescriptions, and refills prescriptions according to established protocols.
  • Completes bi-weekly payroll reports, prepares and submits required end-of-month reports, assists with preparation of the yearly clinical budget, initiates personnel actions at the direction of management, monitors and replenishes inventory.


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