Operations and Finance Coordinator
3 days ago
Overview: At Spectra360, we are seeking a highly organized and adaptable professional to join our team as an Operations and Finance Specialist. This role plays a key part in managing the day-to-day operations, financial management, and inventory control of our business. If you are a proactive and detail-oriented individual with excellent communication skills, we encourage you to apply.
Job Description:
The Operations and Finance Specialist will be responsible for providing sales support, administrative assistance, and executive support to the leadership team. The ideal candidate will have experience in customer service, administrative assistance, executive support, or operations coordination and be proficient in Microsoft Office Suite (Excel, Word, Outlook) and CRM or order management systems.
Main Responsibilities:
- Act as the first point of contact for customer inquiries, providing timely responses and professional support.
- Process and track orders via EDI, maintain accurate records, and ensure smooth fulfillment.
- Manage relationships with enterprise customers and partners, facilitating smooth onboarding and ongoing communication.
- Assist with order tracking, inventory coordination, and ensuring stock availability.
- Provide direct support to company leadership, assisting with scheduling, travel arrangements, and email correspondence.
- Prepare reports, presentations, and documents as needed for leadership and operational meetings.
- Maintain company records, contracts, and data organization to ensure up-to-date documentation.
- Assist with marketing and outreach initiatives such as email campaigns and customer engagement efforts.
Requirements:
- Experience in customer service, administrative assistance, executive support, or operations coordination.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and CRM or order management systems.
- Strong attention to detail, organization, and ability to multitask.
- Excellent written and verbal communication skills, with a professional and customer-friendly approach.
- Ability to handle sensitive information with discretion and professionalism.
- Proficiency in QuickBooks Desktop is REQUIRED, including inventory management and financial reporting.
- Experience with Amazon accounting, including reconciling transactions, chargebacks, and deposits.
- Strong analytical skills with experience in financial planning, budgeting, and forecasting.
About Us:
Spectra360 is a dynamic early-stage company that is looking for someone who is adaptable, proactive, and sees the upside of joining a company in an exciting growth phase while being aware of the risks that come with it. We offer a challenging and rewarding work environment where your skills and contributions will truly matter.
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