Office/Department Operations Manager
2 months ago
About the Job
This is a hybrid position with three (3) days on campus and two (2) days remote. The successful candidate will be responsible for overseeing the day-to-day operations of the department, ensuring the smooth execution of administrative tasks, and providing exceptional support to faculty and staff.
Key Responsibilities
- Develop and implement administrative initiatives, processes, and workflows to align with University and Department policy and procedures.
- Support the department chair and facilitate work outcomes that adhere to reporting requirements, internal processes, regulatory guidelines, and ensure consistency among staff.
- Supervise administrative staff, providing guidance, training, and development opportunities to enhance their technical and computer skills.
- Oversee office facilities, working with the Department Administrator to ensure efficient use of space and equipment.
- Conduct periodic reviews of procedures to identify areas for improvement and implement changes to maintain efficiency and effectiveness.
Requirements
- Bachelor's degree or equivalent combination of education and experience.
- Related experience must include supervisory experience, overseeing staff work responsibilities, and one year of program/project management or executive administrative experience.
- Flexible, optimistic approach, committed to overcoming challenges, comfortable with change and ambiguity.
- Previous experience supporting executive-level managers or multiple managers.
- Demonstrated ability to meet deadlines, perform multiple tasks with accuracy, and maintain a high level of reliability, confidentiality, and professionalism.
- Adaptable with a strong ability to organize and manage competing priorities.
- Demonstrated ability to lead and motivate staff, promote a culture that respects and advances diversity and inclusion, and provide exceptional customer service.
- Excellent written and verbal communication skills, with proficiency in Microsoft and Google suites.
- Advance knowledge of QGenda scheduling.
About the Department
The Department of Neurosurgery at the University of Minnesota is a leading institution in the field of neurosurgery. We are committed to providing exceptional patient care, advancing medical knowledge, and training the next generation of neurosurgeons.
Benefits
- Competitive wages, paid holidays, and generous time off.
- Continuous learning opportunities through professional training and degree-seeking programs.
- Low-cost medical, dental, and pharmacy plans.
- Healthcare and dependent care flexible spending accounts.
- University HSA contributions.
- Disability and employer-paid life insurance.
- Employee wellbeing program.
- Excellent retirement plans with employer contribution.
- Public Service Loan Forgiveness (PSLF).
- Financial counseling services.
- Employee Assistance Program with eight sessions of counseling at no cost.
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