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Accounting Specialist
2 months ago
We are seeking a highly skilled Accounting Specialist to join our team at SeneGence. As an Accounting Specialist, you will play a critical role in processing commission payments, assisting with adjustments, and resolving distributor inquiries.
About the Role:The Accounting Specialist will report to the Distributor Accountant and be responsible for driving consistent use of tools, identifying areas for efficiency, and communicating best practices. We welcome applications from professionals with experience in Record-to-Report (R2R) and Financial Analysis.
Key Responsibilities:- Respond to sales org and email inquiries from distributors with detailed research and solutions.
- Resolve distributor issues promptly or escalate to the Distributor Accountant.
- Analyze sales orders and pre-commission reports in an e-commerce environment.
- Manage the monthly commission calendar and create timelines.
- Assist in verifying the accuracy of commission runs.
- Process weekly and monthly commission payments.
- Support monthly, quarterly, and year-end closing activities.
- Prepare commission adjustments for all countries.
- Upload commission payments to PayQuicker.
- Analyze and vet sales orders, payment receipts, postings to e-commerce and accounting software, review discounts, analyze chargeback reports, and enter invoices, debit, and credit memos.
- Run monthly distributor status reports for all countries.
- Create VAT invoices and email them to distributors.
- Manage refund recovery and withholding lists.
- Provide backup support to the tax team, refunds team, and financial team as needed.
- Assist colleagues with distributor-related projects and respond to inter-departmental inquiries about distributor issues.
- Prepare and vet 1099 and T4A slips as directed by the Distributor Accounting Lead.
- Create commission reports for the executive leadership team.
- Undertake other responsibilities as directed by the Distributor Accountant.
- Bachelor's degree in Business Administration or 3 years of experience in accounting.
- Experience in full charge A/P and A/R, customer service, and phone skills.
- Able to continuously evolve and improvise processes to make time for more value addition and reports meaningful to business finance.
- Fluent language proficiency in English.
- Proficient in MS Outlook, Excel, Word, and PowerPoint.
- Preferred: Experience with Acumatica or any ERP system.
- Effective organizational skills, ability to multi-task, prioritize in a fast-paced environment, and manage time efficiently.
- Strong time management skills to meet deadlines and manage conflicting priorities.
- Self-motivated with high integrity and attention to detail.
- Ability to interact with different personalities and possess good communication and interpersonal skills.
- Conflict resolution skills to effectively communicate with unhappy or emotional customers.
- Strong math skills and research abilities.
- Ability to maintain confidentiality and exercise discretion with sensitive financial information.
- Ability to remain calm and composed under pressure and handle/de-escalate difficult situations professionally.
- Must be able to stand and/or sit for extended periods.
- Must be able to lift up to 25 pounds.
The working environment is primarily indoors in an office setting. Requires use of telephone and other office equipment.
SeneGence is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law.
