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Billing Specialist

2 months ago

Ames, Iowa, United States Land O'Lakes, Inc. Full time

Position Overview

The Billing Specialist plays a crucial role in the management of supplier invoices and the accurate generation of customer billing statements. This position is vital for ensuring the satisfaction of both suppliers and customers at Land O'Lakes, Inc. Ideal candidates will thrive in a collaborative environment while also being capable of working independently. Attention to detail and effective communication skills are essential.

Work Schedule

This role typically requires a commitment of 40 hours per week (8 hours/day, Monday through Friday) and is eligible for a range of benefits. There may be occasions where overtime is necessary.

After completing the initial training period, employees are expected to work at least 2 designated days per week in the office, with the flexibility to work remotely for the remaining days.

Key Responsibilities

  • Administrative Duties:
  • Maintain document retention for sales contracts, purchase agreements, and other essential documents.
  • Prepare reports as required on a daily, weekly, or monthly basis.
  • Participate in phone rotation for customer service inquiries.
  • Distribute ACH payment remittances.
  • Update Bills of Lading (BOL) for both truck and rail orders, ensuring all information is accurately reflected.
  • Engage with a diverse range of colleagues across various departments.
  • Perform additional tasks as assigned.

Invoicing Responsibilities:

  • Process supplier invoices for direct shipments and generate corresponding customer invoices for both the USA and Canada.
  • Manage and oversee direct ship payables.
  • Ensure a turnaround time of 2 business days for direct ship invoicing.
  • Develop a foundational understanding of supplier B2B processes for automated invoicing.
  • Gain knowledge of automated invoicing systems for terminals owned and leased by Land O'Lakes.
  • Act as a backup for daily data download processes.

Qualifications:

  • A high school diploma or GED is required; at least one year of experience in administrative or accounts payable roles is preferred, although an associate degree is not mandatory.

The hourly wage is determined based on experience.

About Land O'Lakes, Inc.

Land O'Lakes, Inc. is a farmer- and member-owned cooperative that is redefining the food industry. Recognized as a Top Workplace by Indeed and LinkedIn, as well as being featured on the TIME Most Influential Companies list, we are committed to providing a comprehensive benefits package to support the well-being of our employees and their families.

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled and maintains a drug-free workplace, including post-employment substance abuse testing in accordance with our Drug and Alcohol Policy.