Deputy Controller

Under the general direction of an Assistant County Administrator, the Deputy Controller oversees the acquisition and documentation of records for all County assets and infrastructure. This position is responsible for annual Capital Improvement Plan (CIP) budget, oversight of large capital projects, general and grant accounting functions, audit responsibilities, financial reporting and analysis, transactional oversight of purchasing for the Department, and maintenance of the Capital Asset subledger.

1. Supervision and Leadership: Supervises County Staff Accountants and Finance administrative staff, including general oversight, scheduling, assigning work, reviewing work, and ensuring timely and accurate accounting and financial functions.
2. Capital Asset Management: Provides leadership for the administration and management of the capital asset and project accounting functions of the County, maintaining knowledge and awareness of related federal, state, and County regulatory and compliance requirements.
3. Asset Tracking and Reconciliation: Responsible for tracking and reconciling countywide capital outlay, including vehicles, buildings, and grounds, equipment, and furniture, IT assets, and infrastructure.
4. Asset Record Maintenance: Creates and maintains asset records within the County ERP system, audits requisitions/purchase orders/invoices to align expense recognition with capitalization thresholds and policy.
5. Inventory and Depreciation: Performs periodic inventory of County moveable capital assets, including tagging and reconciliation to the capital asset subledger within the County ERP system, and maintains the County 7-Year CIP forecast and turnover schedules for Countywide vehicle and equipment needs.
6. CIP Budget and Reporting: Coordinates the annual County CIP budget and process, monitors annual expenses to ensure compliance with the adopted budget, including any current CIP bond project budgets, and coordinates the capital asset reporting for the annual county audit.
7. Project Management: Serves as a project manager/coordinator for large County capital projects, acts as a liaison between the County Building and Grounds Department, Administrative Services Department, and external project contractors to ensure collaboration and coordination of work.
8. Fleet Management: Coordinates the fleet management process, including acting as a liaison between the fleet management company and County Departments, processing fleet purchase requests, intake of vehicles, and maintenance of fleet fuel and maintenance cards.
9. Debt Service Management: Provides day-to-day financial management and reporting for the County's debt service funds, including debt service payments and any debt issuance.
10. Financial Analysis and Reporting: Provides financial data to outside agencies for the development of the County Cost Allocation Plan and attends seminars, conventions, and professional meetings associated with the position and job duties.

Calhoun County is committed to developing and maintaining a diverse workplace that provides an inclusive environment with equitable treatment for all employees and the public it serves.