Property Coordinator

We are seeking a highly organized and detail-oriented Property Coordinator to join our team at Unibail-Rodamco-Westfield. As a key member of our center management team, you will be responsible for providing administrative support to our property operations, ensuring seamless day-to-day operations, and contributing to the overall success of our business.

• Manage center-level administration, including service contract and vendor administration, finance administration, and tenant administration and coordination.
• Coordinate and execute the on-site Specialty Leasing and Brand Ventures program, providing exceptional service to customers, including guests, retail partners, contractors, and internal cross-functional teams.
• Monitor and manage compliance of center teams with company policies and procedures.
• Process payables, accounts receivable, and other finance processes, including accounts payable, accounts receivable, and manual billing.
• Support Specialty Leasing and Brand Ventures operations, coordinating center-level programs, and managing temporary in-line and common area mall activations.
• Perform center walks/inspections, ensuring tenant activation complies with visual merchandising design guidelines.
• Monitor pipeline activity, distributing reports to center teams, and planning activation schedules.
• Arrange regular communications with center teams and Specialty Leasing teams to align on activity and troubleshoot issues.
• Obtain permits from local authorities, support tenants with the same, and obtain tenant certificates of insurance and upload to Salesforce.
• Coordinate the roll-on roll-off of units, issue instructions to Facility Operations, and follow through to completion.
• Issue meter readings and utilities supplier information to tenants (in-line stores and kiosks only).
• Inventory management in partnership with Facility Operations, communicating maintenance and repairs, creating associated purchase orders/invoices, and forecasting expenditures.
• Take photos of activations, media, and space opportunities and upload them to Salesforce as required.

• BA or BS degree or equivalent experience required.
• 2-3 years' prior experience in an administration role, working with cross-functional teams.
• Experience of basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting.
• Proficient in current Microsoft Office software, including Outlook, Word, Excel, PowerPoint, and SharePoint. Working knowledge of enterprise management systems (Salesforce) and project management software (Procore) is advantageous.
• Ability to understand and interpret legal agreements.
• Ability to conform to policies and procedures and familiarity of working within a compliance framework.
• Ability to respect confidentiality and sensitivity of information.
• Exceptional process management skills: can organize and prioritize an efficient workflow, simplify complex processes, anticipate, and adjust for problems and roadblocks, adapt to changing priorities, and manage from start to finish.
• Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers, specifically through listening and responding to concerns both in the moment and via digital communication means.
• Ability to maintain composure in all scenarios.

• $30-$40 per hour.

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people's differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.